Supervisor, Pathology Admin Support Team

Build the structure, systems, and team culture that help critical pathology services operate with precision.

UVA Health is seeking an experienced supervisor to lead the administrative support team within Anatomical Pathology. This newly established position offers the opportunity to shape a high-impact leadership role, develop a growing team, and strengthen the workflows that support specimen management, diagnostic services, and patient care.

The Role

As Supervisor of the Pathology Admin Support Team, you will provide operational leadership for non-technical staff supporting Surgical Pathology, Histology, Cytology, and pathologists. You will oversee a team responsible for specimen accessioning, material tracking, consult coordination, autopsy intake, and other essential administrative functions.

This is a dynamic role for a collaborative leader who can create clarity in an evolving environment. You will learn the team's functions, assess existing workflows, and help employees manage changing volumes and priorities. Success requires sound judgment, a strong compliance mindset, and the willingness to work alongside the team when operational needs demand it.

An average day may include:

• Leading, coaching, and developing pathology administrative support staff

• Balancing workloads in response to daily volume and operational priorities

• Monitoring specimen accessioning, consult tracking, and the movement of incoming and outgoing pathology materials

• Resolving unusual specimen, documentation, or workflow issues through research and cross-functional collaboration

• Reviewing, updating, and developing policies and procedures

• Supporting audit, inspection, and regulatory readiness

• Identifying process gaps and leading workflow improvements, including A3 problem-solving initiatives

• Participating in hiring, performance management, staffing planning, counseling, and corrective action

• Collaborating with pathologists, Histology, Cytology, Surgical Pathology, and other clinical and operational partners

• Serving as a trusted resource for employees navigating complex or unfamiliar situations

The team supports operations that ultimately inform diagnosis and treatment. While direct patient contact is limited, the supervisor may occasionally help manage sensitive autopsy-related calls involving patients' family members. These interactions call for professionalism, composure, empathy, and thoughtful communication.

The strongest candidates will bring at least three years of relevant supervisory experience, experience developing and maintaining policies, and a record of leading teams in regulated environments. Anatomical Pathology or healthcare experience is preferred, but leaders from financial services, human resources, information technology, risk management, compliance, or other highly regulated industries may also bring valuable transferable experience.

Why UVA Health

At UVA Health Medical Labs and Pathology, administrative and laboratory professionals contribute to diagnostic services that directly affect the care patients receive. Team members work closely with clinicians and researchers in an academic health environment where collaboration, learning, and continuous improvement are central to the mission.

This position is especially compelling because it offers the opportunity to build rather than simply maintain. You will help formalize a new supervisory function, preserve critical operational knowledge, modernize documentation, and establish consistent practices across a recently expanded team.

At UVA Health, you will have the opportunity to:

• Define and shape a newly created leadership role

• Create sustainable processes that strengthen specimen flow, documentation, and compliance

• Lead a team whose work supports pathology interpretation, cancer diagnosis workflows, and patient care

• Develop employees who may be building long-term careers in laboratory and healthcare operations

• Work across specialty areas and build relationships with clinical, technical, and administrative partners

• Contribute within an academic health system committed to excellence in patient care, research, education, discovery, and service

• Make a lasting operational impact through policy development, process improvement, and team growth

The department values leaders who are supportive, accountable, and non-punitive. Mistakes are approached as opportunities for learning and development, while employees are encouraged to ask questions, share responsibility, and help one another succeed. For a leader who enjoys solving complex problems and bringing structure to change, this is an opportunity to create meaningful and visible impact.

Receive relocation assistance that may be available for qualified candidates

Why People Love Living in Charlottesville

Charlottesville combines the energy and cultural resources of a university community with easy access to the Blue Ridge Mountains and Central Virginia's natural beauty. Healthcare professionals and their families can enjoy outdoor recreation, a thriving independent restaurant scene, arts and live music, locally owned shops, community events, and a range of city, neighborhood, and rural living options. It is a welcoming place to build both a meaningful career and a full life outside of work.

MINIMUM REQUIREMENTS

Education: High School Graduate or Equivalent Required, Bachelor's Degree Preferred.

Experience: 3 years or relevant supervisory experience required.

Licensure: None required

PHYSICAL DEMANDS

Job requires sitting for prolonged periods and repetitive motion: computer keyboard. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly; Ability to lift/push/pull 20 - 50lbs.

The pay range for this role is $25.22 - $50.44 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance

• Paid Time Off, Long-term and Short-term Disability, Retirement Savings

• Health Saving Plans, and Flexible Spending Accounts

• Certification and education support

• Generous Paid Time Off

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.