Supervisory Administrative Specialist

Veterans Affairs, Veterans Health Administration

Seattle, WA(remote)

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JOB DETAILS

SKILLS

Accounting, Administrative Management, Analysis Skills, Budget Management, Budgeting, Capital Equipment, Clinical Advice, Clinical Data, Clinical Information, Construction, Delivery Management, Demographics, Department of Veterans Affairs, Disciplinary Action, Documentation, Emergency Services, Establish Priorities, Feasibility Analysis, Finance, Fitness, Forecasting, Healthcare, Hospital, Human Resources, Human Resources Customer Service, Human Resources Management, Identify Issues, Interpret Regulations, Leadership, Medicine, Needs Assessment, Onboarding, Operations Management, Operations Security (OPSEC), Peace Corps, People Management, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Program Evaluation, Project/Program Management, Purchasing/Procurement, Quality Management, Regulations, Regulatory Requirements, Reporting Skills, Resource Management, Staff Training, Statistics, Systems Administration/Management, Training/Teaching, Trend Analysis, United States Citizen, Vaccination, Volunteer Experience, Work From Home, Writing Skills

LOCATION

Seattle, WA

POSTED

1 day ago

Summary The incumbent will serve as one of eight Supervisory Administrative Specialists (SAS) within Hospital and Specialty Medicine and is part of the administrative leadership team reporting directly to the Business Officer. The SAS is expected to work in collaboration with the section directors providing leadership and direction. Responsibilities Duties include but are not limited to: Provides support in the development of organizational structures and processes to ensure optimal operations. Proactively identifies and solves problems before they become significant. Analyzes, summarizes, identifies, interprets and evaluates significant trends. Makes programmatic recommendations based on analysis. Prepares reports, justifications, charts, graphs, statistical and narrative data or briefings and presentations. Manages requests for administrative action and delegates within the sections assigned, including need for clinical information, data pulls, controlled correspondence and suspense items. Acts as a liaison between patients and the service line. Ensures administrative and regulatory requirements are met, including review and interpretation of directives, handbooks, policies, instructions, regulations and delegations of authority. Participates in healthcare system committees and groups. Directs the development and submission of Human Resources actions and documentation for matters involving recruitment, promotions, performance, awards and recognition, position classification, training, disciplinary action, and competency assessments for Federal Wage, Title 5, Title 38 and Hybrid Title 38 pay systems. Provides expert advice to clinical managers and supervisors regarding Human Resource issues. Provides a full range of supervisory duties for clerical staff. Conducts interviews for positions; making recommendations for appointment, promotion or reassignment. Plans and assigns work to be accomplished. Evaluates work performance of subordinates including performance plans and competency assessments. Performs disciplinary and reprimands as necessary. Identifies developmental and training needs of employees to include management and tracking. Serves as a Control Point Official responsible for day to day management, oversight and reporting of fund control points for assigned sections/departments. Provides advise to the Business Officer regarding management of program personnel, budgetary and finance issues. Develops budget estimates to make resource allocation recommendations and decisions. Assists with organizational structure development for Time & Leave units, providing oversight and tracking of timecard exceptions. Provides oversight of Equipment Inventory Lists (EIL) within the service, ensuring that annual inventories are completed. Manages requests for supplies and equipment and determines future equipment needs. Provides oversight and decision making for space and key assignments, including supporting requests for major construction. Provides oversight of the service line emergency preparedness program. Reviews and interprets new and existing directives, handbooks, polices, instructions and regulations for potential impact on program objectives, operating policies and work operations. Participates in quality improvement activities. Ensures communications are accurate, professional and completed, and that written documents are completed using organizations formats/guidelines. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The full performance level of this position is GS 11. Work Schedule: Monday-Friday, 7:30am to 4:00pm Telework: This position may be authorized for telework. This position is eligible to telework on an as needed (ad hoc) basis, determined by the needs of the service. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual or remote position. Position Description/PD#: Supervisory Administrative Specialist/PD40784A and PD41398A Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorized. Permanent Change of Station (PCS): Not authorized. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 05/22/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. For a GS 11 position you must have served 52 weeks at the GS-9. For a GS 9, you must have serviced 52 weeks at the GS 7. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Minimum Qualifications GS 9: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS7 in the normal line of progression for the occupation in the organization that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. Examples of specialized experience would typically include, but are not limited to: knowledge of clinical operations and workload management in healthcare delivery systems; knowledge of human resources procedures; knowledge of basic budget and accounting principles; ability to analyze current or projected operational programs in order to establish priorities and milestones; knowledge of analytical tools and techniques used to gather, analyze and report and/or present information; skilled in oral and written communication in order to prepare and present recommendations and solutions regarding complex issues. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two (2) full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. Education must have been obtained in an accredited college or university. Education cannot be credited without documentation. TRANSCRIPTS REQUIRED. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience equivalent to GS 7 described above to meet the total experience requirements. Education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must have been obtained in an accredited college or university. Education cannot be credited without documentation. TRANSCRIPTS REQUIRED. Minimum Qualifications GS 11: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 9 in the normal line of progression for the occupation in the organization that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this position. Examples of specialized experience would typically include, but are not limited to: ability to apply knowledge of healthcare system guidelines and standards to improve the efficiency and effectiveness of programs; Administrative management to include Human Resources, contracting, procurement, space, and capital equipment management; skilled in oral and written communication in order to prepare and present recommendations and solutions regarding complex issues; knowledge of basic budget and accounting principles and techniques; knowledge of analytical tools and techniques used to gather, analyze and report and/or present information in a cohesive and relevant format (e.g., flowcharts, decision trees, demographic analysis, forecasting and feasibility or needs assessment studies; reports, proposals, charts, graphs, workload trends and resource needs). Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a successfully completed a Ph.D. or equivalent doctoral degree OR three (3) full years of progressively higher-level graduate education leading to such a degree OR LL.M, if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. Education must have been obtained in an accredited college, or university. Education cannot be credited without documentation. TRANSCRIPTS REQUIRED. Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of successfully completed graduate level education (beyond a master's degree) and specialized experience equivalent to the GS 9 as described above to meet total experience requirements. (Only education in excess of a masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree is credible.) Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. Education must have been obtained in an accredited college, or university. Education cannot be credited without documentation. TRANSCRIPTS REQUIRED. You will be rated on the following Competencies for this position: Leadership Managing Human Resources Customer Service Communication Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary and performed in a typical office setting. Some slight physical effort may be required. Routinely walking around the Medical Facility. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

About the Company

Veterans Affairs, Veterans Health Administration

INDUSTRY

Other/Not Classified

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