Supply Chain Assistant/Junior Buyer 1st shift

ESSENTIAL DUTIES & KEY RESPONSIBILITIES:

• Track and follow up on open purchase orders to ensure on-time delivery
• Communicate with suppliers regarding order status, pricing, and delivery schedules
• Support production scheduling by updating and maintaining system data
• Enter and maintain accurate data in ERP systems (e.g., orders, vendor information, inventory levels)
• Assist with expediting materials to prevent production delays
• File and maintain purchasing and supply chain documentation
• Collaborate with internal teams (production, quality, customer service) to support operations
• Generate basic reports related to purchasing, inventory, and supplier performance
• Purchase Order (PO) Management: Generate, track, and process purchase orders in the Enterprise Resource Planning (ERP) or Material Requirements Planning (MRP) system.
• Vendor Coordination: Communicate with suppliers to confirm order receipt, negotiate pricing on routine buys, and expedite deliveries to prevent stockouts.
• Inventory & Demand Alignment: Monitor stock levels and assist with data analysis to help determine appropriate reorder quantities.
• Issue Resolution: Resolve discrepancies with invoices, damaged goods, or incorrect shipments by coordinating directly with suppliers and accounts payable
• Research & Sourcing: Compile supplier quotes, and assist senior team members in evaluating and onboarding new vendors.

SKILLS & COMPETENCIES:

• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Effective communication skills (written and verbal)
• Problem-solving and critical thinking ability
• Ability to work in a fast-paced manufacturing environment
• Team-oriented with a willingness to learn

EDUCATION & EXPERIENCE

Required

• High school diploma or equivalent required
• At least one (1) year of experience in supply chain, purchasing, buyer or administrative support (manufacturing preferred)
• Basic understanding of supply chain processes (purchasing, inventory, logistics)
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• 1-2 years of experience in purchasing, supply chain, or manufacturing.

Desired

• Associate degree in Supply Chain, Business, or related field preferred
• Experience with ERP systems preferred

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily sedentary work involving prolonged periods of sitting at a desk and working at a computer.
• Frequent use of hands and fingers for typing, mouse use, and handling documents.
• Visual acuity required to read computer screens, printed materials, and digital devices.
• Occasional standing, walking, bending, and reaching within the office environment.
• Occasional lifting or carrying of light items such as files, office supplies, or a laptop (typically up to 10-20 pounds).
• Regular communication through speaking and hearing in person, by phone, and during virtual meetings.