JOB OVERVIEW
The Supply Chain Administrative Support maintains the Warehouse HUB office operations and procedures, maintains and updates various reports and product information databases, and provides administrative support to the Supply Chain Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Maintains and publishes product matrices for all National Beverage brands and provides this information in an organized format as needed to the Sales organization. • Maintains updates and stores the following reports necessary for the Supply Chain group to conduct business: • Weekly Inventory Management Report -- tracks current finished goods inventory, customer orders, and sales information by location. • Monthly Usage Report -- tracks raw material usage by location. • Daily Variance Reports -- shows variances between theoretical and actual usages by location. • Weekly Film Tracking Report -- tracks print film receipts and orders by location. • Raw Material Tracking Report -- tracks specific raw materials as they are ordered, shipped, and received, and identifies late arrivals and follow-up. • Answers incoming calls and welcomes on-site visitors. • Communicates regularly with Warehouse HUB employees and plants. • Ensures operation of office equipment by completing preventative maintenance requirements and/or calling for repairs. • Maintains proper documentation for files. • Sorts and distributes mail and faxes for department. • Insures fair, equitable, and respectful treatment of all employees. • Contributes to team effort by accomplishing related results as needed. • Other duties as assigned by Supervisor.
LANGUAGE SKILLS
Ability to read, analyze, and interpret common information reports and other documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or company representatives. Ability to effectively present information to management.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to: • Walk, stand for long periods of time • Sit and talk or hear • Use hands and fingers to handle or feel • Sit for long periods of time, stand frequently, bend, squat, reach, and turn to access files and office equipment • Must be able to lift up to 50 pounds • May be required to push or pull with a dolly or pallet jack up to 500 lbs
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Field positions will be exposed to various unfamiliar conditions where Personal Protective Equipment (PPE) must be worn, which may include but are not limited to manufacturing and warehouse plants and other venues as directed by supervisor. The noise level in the work environment is usually moderate but increases significantly in warehouse and manufacturing plants.
MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• High School General Education Diploma or equivalent. Some college strongly preferred. • Minimum 3 years general office experience in an administrative role that includes various HR and Clerical and Accounting functions (AR, AP, payroll, etc.). • Ability and willingness to work a flexible Full-Time schedule that may include weekends and holidays. • Excellent communication skills and telephone etiquette. Fluent in oral and written communication in English. • Strong computer skills including Microsoft business applications and various reporting software. • Exceptional interpersonal communication skills. • Must be 18 years or older. • Pass a background and drug test. • Must be able to provide own transportation to various locations in organizational service areas as required by duties.
Shasta Beverages Inc. provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, genetics, gender identity, disabled veterans, or sexual orientation.