Job title: - Supply Chain Coordinator Location: - Tampa, FL, 33607 Duration: - 06 Months M-T, in office Friday will be remote
M-F 8am-5pm, w/flexibility Contract to Perm
Position Concept
The Supply Chain Coordinator supports the operational and administrative functions of the supply chain department for the largest natural gas utility in Florida.
The Coordinator will focus on fleet and facilities management.
This role ensures efficient coordination of procurement activities, asset tracking, vendor support, and financial processes. The coordinator plays a key role in maintaining data accuracy, supporting reporting needs, and serving as a backup resource across the supply chain team.
Primary Duties And Responsibilities
Coordinate day-to-day supply chain activities related to fleet and facilities management, including facilities service scheduling, fleet asset tracking, and vendor communication.
Use multiple systems, including SAP, AVL (Automatic Vehicle Location), and fleet management platforms like Holman/ARI, to oversee and track fleet operations and facilities data.
Create and process Purchase Requisitions (PRs) in alignment with company policies and operational needs.
Monitor invoices from submission to payment, ensuring comprehensive documentation, accurate coding, and prompt resolution of any discrepancies.
Facilitate invoice payment procedures by working collaboratively with finance teams and vendors to guarantee precise and timely payments.
Maintain organized records of procurement, fleet, and facilities transactions to support audits and compliance requirements.
Generate and analyze routine and ad hoc reports related to fleet utilization, expenses, facilities operations, and supply chain performance.
Assist with budget tracking and cost control initiatives for fleet and facilities expenditures.
Ensure compliance with internal controls, company policies, and regulatory requirements.
Serve as a backup coordinator for the supply chain department, providing cross-functional support as needed.
SupervisionDirect Supervision: None
Indirect Supervision: Supplier Management
Relationships
Key Internal: Operations (members of field management), Engineering and Construction Team Members, Supply Chain Management team
Qualifications Education Required: Bachelor’s degree in business, supply chain, or related field
Experience Required: 3 years of procurement or supply chain Preferred: Admin skills with SAP, MS Office, AVL, and fleet management platforms
Knowledge/Skills/Abilities (KSA) Required:
Strong analytical ability, organizational skills, effective communication, attention to detail, and ERP system familiarity; experience in supply chain, coordination, fleet management, facilities coordination, or administrative operations preferred; experience with purchase requisition creation, invoice tracking, and payment processing; strong organizational and multitasking skills with high diligence; proficiency in Microsoft Office Suite, particularly Excel for reporting and data analysis; effective communication and problem-solving abilities; ability to work effectively in a fast-paced, deadline-driven environment.
Preferred:
A Demonstrated knowledge of procurement regulations, contractual terms, and enterprise resource planning (ERP) systems such as SAP and Oracle; analytical skills, familiarity with ERP systems, meticulous, organizational and communication skills; basic understanding of procurement regulations, contract terms.
Leadership Competencies
Speaks on Safety, Health, and the Environment
Takes Ownership and Acts with Integrity
Drives Operational Excellence for Customers
Build Strong Collaborative Relationships
Develop People and Teams
Cultivate Innovation and Embraces Change
Thinks Strategically and Exercises Sound Judgment
Working Conditions
Office environment; In office four days, one day remote; meetings in various locations; occasional overtime/weekend/on-call support
Physical Demands/Requirements
The applicant must be capable of sitting for long durations; work is performed in typical office settings, with occasional weekend, overtime, or emergency response as required. A valid driver's license is required for operating a motor vehicle.
Numbers & Facts
Location
Tampa, FL
Skills
Administrative Skillsunmatched
Analysis Skillsunmatched
Asset Managementunmatched
Automotive Repair and Maintenanceunmatched
Billingunmatched
Budget Managementunmatched
Communication Skillsunmatched
Construction Engineeringunmatched
Corporate Policiesunmatched
Cost Controlunmatched
Cross-Functionalunmatched
Data Analysisunmatched
Data Qualityunmatched
Detail Orientedunmatched
Documentationunmatched
Driver's Licenseunmatched
ERP (Enterprise Resource Planning)unmatched
Emergency Responseunmatched
Facilities Managementunmatched
Financeunmatched
Financial Reportingunmatched
Fleet Managementunmatched
Leadershipunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Natural Gasunmatched
Operational Expenditure (OPEX)unmatched
Operational Supportunmatched
Oracleunmatched
Organizational Skillsunmatched
Payment Processingunmatched
Problem Solving Skillsunmatched
Process Developmentunmatched
Process Managementunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Record Keepingunmatched
Regulationsunmatched
Regulatory Complianceunmatched
Regulatory Requirementsunmatched
SAPunmatched
Safety/Work Safetyunmatched
Supply Chainunmatched
Supply Chain Managementunmatched
Supply Chain Operationsunmatched
Team Playerunmatched
Time Managementunmatched
Vehicle Fleetsunmatched
Vendor/Supplier Managementunmatched
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