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Supply & Mail Services Assistant

Staffing Solutions Organization LLC

Madison, WI

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Communication Skills, Consulting, Copying Machines, Customer Relations, Customer Support/Service, Data Entry, Delivery Driving, Detail Oriented, Distribution Management, Document Imaging, Document Management, Document Scanners, Documentation, Establish Priorities, Interpersonal Skills, Mail Processing, Mail Services, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Equipment, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Records Management, Research Skills, Single Sign-On (SSO), Systems Maintenance, Talent Management, Time Management, Workflow/BPM (Business Process Management) Software, Writing Skills
LOCATION
Madison, WI
POSTED
1 day ago

Staffing Solutions Organization LLC (SSO), an affiliate of Public Consulting Group LLC (PCG), is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a diverse workforce, which is a reflection of our clients and the people they serve.

Supply and Mail Services Assistant (SAMS) / Records Specialist

Location: Madison, WI

Pay Rate: $19.25 per hour

Position Summary

The Supply and Mail Services Assistant (SAMS) / Records Specialist provides critical administrative support, ensuring accurate processing of mail, records, and agency documentation. This role requires strong attention to detail, excellent customer service skills, and the ability to work efficiently in a structured, in-office environment.

Key Responsibilities

  • Process incoming and outgoing mail, shipments, and deliveries (UPS, FedEx, etc.)
  • Perform accurate data entry and maintain records within agency systems
  • Scan, index, and manage documents using imaging and workflow software
  • Conduct research and resolve record discrepancies or inquiries
  • Maintain organized filing systems and ensure accurate recordkeeping
  • Support internal teams with administrative and operational tasks
  • Operate mailroom and office equipment (copiers, scanners, postage systems)
  • Assist with supply management and distribution across departments
Required Qualifications
  • Strong attention to detail and commitment to accuracy
  • Excellent customer service and interpersonal skills
  • Effective time management and ability to prioritize workload
  • Clear verbal and written communication skills
  • Ability to build and maintain working relationships at all levels
  • Strong data entry skills with a focus on quality and accuracy
  • Basic research and problem-solving abilities
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Access)
  • Ability to learn and use records management and mail processing systems
Preferred Qualifications
  • Experience with records management or document processing
  • Knowledge of shipping procedures and mailroom operations
  • Experience using scanning/imaging systems and workflow software
Work Environment & Physical Requirements
  • 100% onsite position
  • Requires regular standing, walking, bending, and lifting
  • Ability to lift and move mail totes, boxes, paper, and deliveries
Schedule & Hiring Process
  • Full-time: 40 hours per week
  • Duration: 12+ months
Benefits (Through SSO)

SSO offers a competitive benefits package that supports your health, financial well-being, and long-term growth, including:
  • Medical, dental, and vision insurance
  • 401(k) with discretionary employer match
  • Paid time off and holidays
  • Flexible spending accounts
  • Additional employee perks


Compensation for roles at Staffing Solutions Organization LLC (SSO) varies depending on a wide array of factors including, but not limited to, the specific office location, role, skill set, and level of experience. As required by applicable law, SSO provides a reasonable range of compensation for this role. In addition, SSO provides a range of benefits for this role.

Applicants must be authorized to work in the U.S. This position is not eligible for work authorization sponsorship (including H-1B sponsorship) by SSO and under the federal laws relating to the F-1 STEM EAD program, this position is not eligible to support a STEM EAD extension application.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, age, national origin, protected veteran status, or disability. Staffing Solutions Organization LLC is an E-Verify participant.

About the Company

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Staffing Solutions Organization LLC

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