Supreme Court Records Processing Assistant (Part-time) Tennessee Department of State Tennessee State Library and Archives Collection Services
Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.
Supervisor: Conservation Manager
Summary: Work with Tennessee Supreme Court records as part of a larger processing team. Tasks include document analysis, data entry, basic cleaning, humidification and flattening, and rehousing.
Duties/Responsibilities:
Perform basic surface cleaning on documents and remove fasteners, under supervision of the Conservation Manager.
Humidify and flatten documents as needed, under supervision of the Conservation Manager.
Read and comprehend records for key descriptive information.
Enter information into an online database.
Rehouse materials in archival folders and boxes, following proper procedure and keeping careful documentation of all box numbers and other location information.
Handle all materials carefully, following handling guidelines.
Perform other duties as assigned.
Minimum Qualifications Education and Experience:
High school diploma and college-level coursework or experience in Archives or a related field.
Required Knowledge and Abilities:
Ability to decipher 18th- and 19th-century handwriting.
Ability to quickly scan and distill information from large case files.
Preferred Knowledge and Abilities:
Familiarity with court records or legal and judicial proceedings.
Descriptive writing skills.
Experience with cataloging/metadata.
Ability to recognize topics, names and organizations from Tennessee history.
Familiarity with Microsoft Excel and database software.
Physical Requirements:
Ability to work with dusty collection materials.
Ability to lift and carry boxes of books and records weighing up to forty pounds.
Assist the organization in creating a safe and healthy working environment by working safely with the equipment provided.
Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
Protect the collections from loss, damage, or theft.
Health, safety and collections security:
Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided.
Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
Take all measures necessary to protect the collections from loss, mutilation or theft.