Surgery Residency Coordinator - Full Time - Day

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

A day in the life of a Surgery Residency Coordinator at Hackensack Meridian Health includes:

• Administrative Responsibilities
  • Supervises day to day operations of the program.
  • Administrator for various education and planning committees.
  • Prepares annual program letters of agreements with participating institutions.
  • Serves as program liaison to other residency programs within the School of Medicine and other national Surgical Residency Programs.
  • Manages residency education space requirements; secures equipment and other resources; prepares planning renovations as needed.
  • Directs grand rounds for the Department of Surgery, including working with the AudioVisual department to ensure remote access to all lectures.
• Evaluation/Credentialing
  • Controls evaluations to ensure compliance. Ensures documentation for board eligibility including but not limited to the verification of procedures performed, the adherence to resident duty hours and clinical/academic experience achieved.
• Resident Recruitment
  • Manages the Electronic Residency Application Service (ERAS) process.
  • Develops recruitment processes in conjunction with program director.
  • Manages interview process, ranking and post-match activities.
  • Submits National Resident Matching Program (NRMP) list.
  • Ensures web and other materials remain current.
  • Organizes information for and attends recruitment fairs.
• Program Accreditation
  • Ensures compliance to residency policies and procedures in accordance with ACGME and Hackensack Meridian Health guidelines. Understands the ACGME institutional, core and program requirements. Responsible for requirements interpretation.
  • Attends and maintains minutes of residency committee meetings.
  • Ensures department, faculty and physicians-in-training readiness for site visits.
  • Organizes internal review with institution`s graduate medical education (GME) office.
• Information Technology
  • Develops and maintains database on physicians-in-training and alumni.
  • Develops informational websites for faculty and physicians-in-training.
  • Utilizes ACGME webADS, American Board of Surgery (ABS) tracking, ERAS, NRMP, surveys, GME Track/National GME census, New Innovations and other electronic reports.
• Human Resources
  • Ensures complete documentation; contracts, demographics database, performance evaluations, remediation efforts, payroll schedules, etc.
  • Consults with program director and with legal counsel on hiring and disciplinary actions and directs remediation efforts.
  • Organizes faculty advisory and mentor programs.
• Finance
  • Supervises residency payroll.
  • Responsible for internship and residency information site data for time distribution and Intern Resident Information System Reporting.
  • Examines compliance to budget and aids in budget development. Reviews and approves purchase orders within budget guidelines.
• Medical Students
  • Ensures completion of student evaluations.
  • Plans student electives and rotations.
  • Advises students on residency application process.
• Professional Development 
  • Attends local, state and national GME and other conferences and advises program director in trends in GME.
  • Plans and administers special events.
  • Supports residency faculty and residents in publications of scholarly projects.

Education, Knowledge, Skills and Abilities Required:

• Bachelor's degree or a High School diploma, general equivalency diploma (GED), and/or GED equivalent programs and min of 5 years of healthcare or related experience.
• Strong computer skills.
• Understanding of financial budgets.

Education, Knowledge, Skills and Abilities Preferred:

• Bachelor's degree.
• Experience working with Graduate Medical Education. 
• Knowledge of our online program for tracking resident performance, New Innovations.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!