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Surgery Scheduler

Summit Radiology

Fort Wayne, IN

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JOB DETAILS
SKILLS
Anesthesiology, Communication Skills, Computer Systems, Customer Support/Service, Dental Insurance, Detail Oriented, Documentation, Electronic Medical Records, HIPAA (Health Insurance Portability and Accountability Act), Health Insurance, Healthcare, Healthcare Administration, High School Diploma, Informed Consent, Insurance, Maintain Compliance, Medical Affairs, Medical Imaging, Medical Office, Medical Office Administration, Medical Terminology, Medical Treatment, Multitasking, Nursing, Organizational Skills, Patient Confidentiality, Picture Archiving and Communication System (PACS), Presentation/Verbal Skills, Radiology, Radiology Information System (RIS), Schedule Development, Surgical Procedures, Team Player, Time Management, Typing, Vision Plan, Writing Skills
LOCATION
Fort Wayne, IN
POSTED
5 days ago
Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

The Surgery Scheduler is responsible for coordinating and scheduling radiology procedures, including interventional and diagnostic imaging services. This role ensures efficient patient flow by collaborating with physicians, clinical staff, and patients to arrange procedures, verify requirements, and provide clear instructions. The ideal candidate is detail-oriented, organized, and able to work in a fast-paced healthcare environment.

Key Responsibilities
·  Coordinate procedure dates and times with physicians, radiologists, patients, and clinical staff. 
·  Verify physician orders for accuracy and completeness before scheduling. 
·  Obtain and confirm insurance pre-authorizations and referrals as required. 
·  Communicate preparation instructions, procedure details, and appointment expectations to patients. 
·  Ensure all required documentation (labs, imaging, history, consent forms) is received prior to the procedure. 
·  Maintain and update scheduling systems and patient records accurately. 
·  Reschedule appointments as necessary and manage cancellations efficiently. 
·  Coordinate with other departments (e.g., nursing, anesthesia, labs) to ensure readiness for procedures. 
·  Answer patient inquiries regarding procedures, scheduling, and preparation. 
·  Monitor daily and future schedules to optimize workflow and minimize gaps or delays. 
·  Maintain compliance with HIPAA and patient confidentiality standards.
Qualifications
Required
·  High school diploma or equivalent required; associate degree or healthcare-related training preferred. 
·  1–3 years of scheduling experience in a healthcare setting, preferably in radiology or surgical services. 
·  Knowledge of medical terminology, especially related to radiology procedures.
Preferred
·  Experience with radiology scheduling software or PACS/RIS systems. 
·  Certification in medical administration or healthcare support (e.g., CMAA). 
·  Familiarity with interventional radiology workflows.

Skills & Competencies
·  Strong organizational and multitasking skills. 
·  Excellent communication and customer service abilities. 
·  Attention to detail and accuracy. 
·  Ability to work under pressure and manage multiple priorities. 
·  Proficiency with electronic medical records (EMR) and scheduling systems. 
·  Basic understanding of insurance verification and authorization processes.

Required Skills and Abilities
·         Ability to demonstrate a working knowledge of excellent customer service practices.
 
·         Ability to demonstrate a working knowledge of PC-based computer systems.  
 
·         Must possess excellent communication skills, both verbal and written.
 
·         Ability to work independently and as part of a team, and effectively under pressure to meet deadlines.  
 

Working Conditions
  • Office-based medical practice environment; work is performed onsite.
  • Continuous typing and computer screen viewing. 
  • May be exposed to stressful situations. 
  • Frequent interaction with patients, providers, and insurance representatives.
  • Prolonged periods of sitting and computer use.


About the Company

S

Summit Radiology

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