Surgery Scheduling Coordinator

Join a health system that cares for you as much as you care for our patients. As a Surgery Scheduling Coordinator at TriHealth, you'll play a vital role in delivering seamless, high‑quality surgical care while working in a collaborative, mission‑driven environment.

Location: Training in person, then remote

Schedule: M-F 8:00 AM- 4:30 PM

Incentives & Benefits:

We offer competitive shift differentials, opportunities for professional growth, and a comprehensive benefits package that may include medical, dental, vision, paid time off, retirement savings plans, and tuition reimbursement.

• PRN positions not eligible for TriHealth benefits

https://careers.trihealth.com/what-we-offer/benefits

Minimum Job Requirements:

• High School Diploma or GED (Required)
• 1 - 2 years experience medical office scheduling (Required)
• Knowledge of Medical and Surgical terminology and familiarity with surgical procedures
• Computer skills

Job Overview:

Schedules elective and urgent procedures, private and service cases, and coordinates with surgery and cysto schedule. Schedules pre-admission and pre-procedure testing in accordance with the department and hospital guidelines. Communicates pertinent information to appropriate departments/personnel (Bed Assignment, Specialty Coordinators, Pre-Surgical Services) regarding patient''s procedure. Documents physician complaints and information regarding inability to satisfy doctor''s preferences for scheduling.

Job Responsibilities:

• Documents surgeon complaints and follows through on problem‑solving related to meeting surgeon scheduling preferences.
• Ensures accurate information is obtained from preference cards and/or Sales Representatives and coordinates this information with the OR and other departments.
• Ensures accurate information is obtained from surgeons and/or surgeons'' offices and communicates this information to the OR and other relevant departments.
• Maintains strong rapport and cooperation when working with surgeon office staff, other departments, and co‑workers; demonstrates effective teamwork.
• Possesses computer proficiency, knowledge of surgical procedures, and understanding of medical and surgical terminology.
• Schedules elective and urgent cases using strong organizational skills.
• Anticipates and manages schedule changes independently without requiring explicit direction.

Working Conditions:

Climbing - Rarely

Concentrating - Consistently

Continuous Learning - Consistently

Hearing: Conversation - Consistently

Hearing: Other Sounds - Frequently

Interpersonal Communication - Consistently

Kneeling - Occasionally

Lifting Lifting 50+ Lbs. - Rarely

Lifting Pulling - Rarely

Pushing - Occasionally

Reaching - Rarely

Reading - Consistently

Sitting - Consistently

Standing - Rarely

Stooping - Occasionally

Talking - Consistently

Thinking/Reasoning - Consistently

Use of Hands - Consistently

Color Vision - Occasionally

Visual Acuity: Far - Frequently

Visual Acuity: Near - Consistently

Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS…

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS…

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer''s expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS…

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone's opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS…

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS…

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community