Surgical Coordinator 26-00196

Key Responsibilities

• Coordinate all preoperative requirements for patients scheduled for surgery.
• Obtain and review required laboratory results, diagnostic testing, imaging reports, and physician clearances.
• Communicate with primary care providers, specialists, hospitals, laboratories, and diagnostic facilities to collect outstanding documentation.
• Monitor preoperative requirements and follow up on missing or incomplete records to ensure timely completion.
• Verify that all required documentation meets surgeon and facility requirements before surgery.
• Maintain accurate and organized patient records within the electronic medical record (EMR) system.
• Communicate with patients regarding outstanding preoperative requirements and provide instructions as needed.
• Coordinate with surgical schedulers, physicians, and clinical staff to resolve any issues that could delay or impact scheduled procedures.
• Document all communications, follow-up activities, and received records in accordance with organizational policies.
• Ensure compliance with HIPAA and all applicable privacy and regulatory requirements.

• High school diploma or equivalent required; associate degree or medical administrative certification preferred.
• Minimum of 1–2 years of experience in a medical office, surgery center, hospital, or specialty practice preferred.
• Experience coordinating surgical cases or preoperative documentation is highly desirable.
• Familiarity with medical terminology, laboratory testing, diagnostic imaging, and surgical clearance requirements.
• Experience using electronic medical record (EMR) systems.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and customer service skills with the ability to interact professionally with patients and healthcare providers.
• Detail-oriented with the ability to prioritize multiple cases while meeting deadlines.