Surgical Scheduler

Surgical Scheduler

Location: Falls Church, VA

Onsite Flexibility: Hybrid

Contract Details

• Position Type: Contract
• Contract Duration: 3 months
• Pay Rate: $20.30 $25.37 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This client's mission is to provide world-class healthcare every time, every touch to each person in every community they have the privilege to serve. As a not-for-profit health system, their commitment is to meet the healthcare needs and improve the health of the communities they serve. They work in innovative ways to meet the healthcare challenges of today, while striving to meet the needs of the future. As such, team members are expected to perform job duties and responsibilities in keeping with the client's values and in a manner that reflects the highest ethical and professional standards of conduct and performance. The client knows it takes each and every team member in their system to deliver the clinical excellence they provide.

The Surgical Scheduler is responsible for scheduling all surgical procedures and ensuring that the appropriate clinical and insurance coding information is collected for the surgery schedule. This role receives scheduling requests from various sources, including providers, call centers, and clinics, and schedules the procedure following established guidelines and leadership directions. The Surgical Scheduler plays a pivotal role in the surgical team, ensuring that all procedures are efficiently scheduled and coordinated. This position is vital for maintaining the smooth operation of the surgical unit, as accurate scheduling impacts everything from patient care to resource allocation. By effectively managing the surgery schedule, the Scheduler ensures that patients receive timely care and that the surgical team can operate efficiently. This role supports day-to-day operations and contributes significantly to the overall quality of healthcare delivery.

Key Responsibilities

• Schedule and coordinate all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
• Assess and schedule similar surgeries on dates, times, and locations to make the most of the surgeon's availability, and increasing OR utilization and staff efficiency.
• Coordinate special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams, ensuring accurate resources for each surgery.
• Resolve scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee.
• Identify and obtain missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
• Identify and improve scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
• Manage equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions.
• Represent the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
• Identify, collaborate, and integrate care team members which is vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
• Coordinate care with surgeons, co-surgeons, and first assists.
• Ensure any necessary pre-operative exams/testing are completed prior to the surgery date.
• Ensure that patients are continually updated by tracking and notifying the patient of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
• May perform additional duties as assigned.

Required Skills

• Recent Epic experience within the last 3 years (most critical requirement)
• Experience with prior authorizations, specifically for procedures
• Strong understanding of procedure scheduling
• Ability to work independently with limited training and ramp-up time

Preferred Skills

• Registration experience, including patient check-in and patient check-out
• Broader front-end patient access experience
• Expert-level Epic user, comfortable navigating workflows with minimal guidance
• Strong cultural fit dependable, adaptable, and ready to contribute immediately

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Important Notes

• Interview process: Single 30-minute video interview. Discussion will focus on the candidate's resume, relevant experience, and subject matter expertise.
• Immediate start preferred; candidate should be able to ramp up quickly with little to no training.

About the Client

This client is a not-for-profit healthcare system dedicated to delivering world-class care across the communities it serves, with facilities and services spanning the greater Virginia region. The organization employs surgical schedulers, clinical coordinators, patient access specialists, front-end registration staff, and healthcare operations professionals who collaborate to support high-quality, mission-driven care delivery for thousands of patients annually.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-14505 Industry: Healthcare

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