Surgical Team Coordinator

Who We Are

The Hospital for Veterinary Surgery (HVS), the first surgery-exclusive veterinary hospital in New York City, continues to broaden our reach and grow our cutting-edge clinical team. Practicing modern medicine in a state of the art, clinician designed practice, we offer unparalleled surgical care with a personal touch in the heart of Manhattan.

This is a hospital built for surgery. Our teams are structured intentionally so our clinicians can stay focused, our patients get the attention they deserve, and our staff can do their best work in a supportive environment.

About The Role:

We’re hiring a Surgical Team Coordinator to support an incoming 4th Surgeon here at HVS!This is a hybrid role designed for someone who thrives both on the floor and behind the scenes. You’ll act as the operational backbone for a dedicated surgical team, partnering directly with a board-certified Surgeon and coordinating a driven team of clinical staff. You’ll run appointments, support patient care, and step into procedures when needed.

If you’ve ever found yourself already “unofficially running the team,” this role formalizes that impact.

What You’ll Do

Clinical + Appointment Support

• Run appointments including history taking, patient intake, and client communication
• Assist with exams, diagnostics, and treatments as needed
• Support pre-operative and post-operative workflows
• Step in for hands-on patient care, restraint, and basic technical procedures
• Ensure accurate and timely medical record documentation

Surgical Team Coordination

• Act as the central coordinator for one surgeon and their clinical team 
• Own daily scheduling flow: appointments, procedures, rechecks, and follow-ups
• Ensure all cases are fully prepped ahead of time (labs, imaging, history, estimates)
• Track down missing information before it becomes a problem
• Keep the team aligned, on time, and moving efficiently throughout the day

Surgeon Support

• Prepare the DVM for consultations with organized case summaries
• Anticipate needs before appointments and procedures
• Assist with client communication workflows and discharge planning
• Serve as the go-to problem solver for anything that could disrupt the schedule

Operational Ownership

• Identify inefficiencies and help build better workflows
• Coordinate across departments (surgery, anesthesia, client care)
• Help establish structure in a growing, fast-moving environment

What You’ll Bring

• 2+ years of experience as a Veterinary Assistant, Technician, LVT or Lead Assistant
• Strong clinical foundation (appointments, patient handling, basic procedures)
• Experience supporting surgery or specialty medicine is a plus
• Exceptional organizational and time management skills
• Ability to juggle multiple priorities without losing detail
• Clear, confident communication with both clients and team members
• Comfort working in a fast-paced, evolving environment
• A proactive mindset (you don’t wait to be told what’s missing)

What We Offer:

• The salary range for this role is: $26-$35/hr. Additional incentives for candidates with an LVT or VTS. 
• Consistent 4-day work week: 4 10 hour shifts Sunday through Wednesday
• Comprehensive medical, dental and vision coverage
• FSA/HSA
• Generous paid time off, up to 120 hours of PTO per year
• 401(k) with a company match
• Paid Parental Leave
• Scrub Allowance
• Elective benefits through MetLife
• Employee pet discounts
• Discounted pet insurance 

Continuing Education:

We believe in helping you grow. Whether you're brand new or a seasoned pro. Veterinary Assistants here are eligible to receive unlimited CE reimbursement for things like conferences, wet labs, and skill-building courses (plus we’ll cover up to $750 per year in related travel expenses if needed). You’ll even have the chance to bring back what you learned and share it with the team. If you're excited about learning, we're here to support it, every step of the way.

Penn Foster: 

Full-time Veterinary Assistants in good standing can advance their careers through our fully sponsored Penn Foster Veterinary Technician Degree Program, one of the few AVMA-accredited online programs in the country. We pay for up to four semesters of tuition directly and support you along the way with structured check-ins and flexibility to complete required externships. After graduation, we also cover your VTNE exam and licensure fees, with no post-graduation work commitment required.

Schedule:

The Surgical Team Coordinator will work 4 10-hour shifts per week Sunday through Wednesday.

We provide equal opportunities for everyone who applies to and works for our company, regardless of age, sex, sexual orientation, gender identity, gender expression, race, color, national origin, disability, and all other law-protected considerations that make you, You.