PRIMARY FUNCTION: This position plans, develops, presents, monitors, and improves the System''s budget formulation execution programs, manpower/position allocation and control systems, and student enrollment forecasting and reporting.
REPORTS TO: Chief Financial Officer
SALARY SCHEDULE: 303
WORK DAYS: 250
REQUIREMENTS:
Education and Experience
Required:
- Bachelor''s degree from an accredited college or university in Business Administration, Public Administration, Accounting, Finance, or related field.
- Six (6)years of experience in a responsible capacity in the budgeting field in either the governmental or private sector.
- Four (4) years of experience in a supervisory position with responsibility for the daily activities of others.
- Three (3)years of prior governmental budgeting work experience in an organization of at least moderate size.
- Two (2) years of prior governmental manpowermanagement/position control experience.
- Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Preferred:
- Master''s degree from an accredited college or university in Business Administration,Public Administration, or related field.
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS:
Licenses, Certifications, and other Requirements
Required:
- Eligible for GA Professional Standards Support Certificate
Preferred:
- Certified School Fiscal Officer through the Financial Management Certification Programs at the University of Georgia
- Savannah Economic Development Authority - Economic Development for Educators Certificate
- Leadership Savannah Graduate
KNOWLEDGE, SKILLS, AND ABILITIES
- Extensive knowledge of mainframe computer personnel and financial management systems.
- Proficiency in Personal Computer (PC) database management, spreadsheet, word processing, and graphics software in a Local Area Network (LAN) environment (extensive knowledge of Microsoft Office Access, Excel, Word and PowerPoint). In-depth knowledge of PC/Mainframe data transfer.
- Communication skills, including clarity, tact, courtesy, and calm during stressful situations.
- Ability to understand and follow oral and written communications.
- Ability to work with principals, administrators, and other school personnel.
DUTIES AND RESPONSIBILITIES:
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described.
- Supervises all aspects of the Budget process.Develops budgetary policies and procedures. Develops revenue and expenditure projections. Coordinates preparation of the operating budget. Assists the Superintendent''s immediate staff with budget review.
- Supervises publication, advertisement, and distribution of the preliminary, recommended, and adopted budgets.
- Supervises the execution of the approved budget.Recommends administrative controls where required.
- Identifies, on a regular basis, specific actions for improving the budget process, documents, presentation, and any other functional area related to the total financial managementsystem; and communicates this to district leadership.
- Acts as budget control officer.
- Prepares necessary agenda items for Board action relating to the adoption or amendment of operating budgets.
- Provides advanced warning of potential over-expenditure of budgeted funds.
- Coordinates, processes, and controls transfersof budgeted funds in accordance with Board Policy.
- Prepares cost analyses as required.
- Supervises the preparation of annual budget reports required by the State Department of Education, the Board, and any other appropriate governmental
- Supervises the completion of comparative budget profiles and other budget related surveys as requested.
- Supervises the student enrollment reporting process.Supervises the preparation of annual enrollment forecasts for use in developing the annual operating budget.
- Supervises the completion and distribution of monthly budget execution, position control, and position vacancy reports to appropriate staff/management.
- Trains budget office staff, program managers, and site administrators on budget formulation and execution.
- Maintains affiliation with appropriate professionalassociations and participates in their training programs and activities.
- Cooperates with internal and external auditors and provides information to them as requested.
- Makes budget presentations to Administrators, Superintendent''s Cabinet, Board and Public as required. Responds to approved information requests by the media, employee unions, parents,and taxpayers.
- Supervises the data collection and preparation ofthe Universal Fund (E-RATE) application.
- Supervises the District''s position control function.
- Serves as direct supervisor of Budget and Manpower Office staff consisting of budget/financial analysts and position control coordinator.
- Works with the Tax Assessor''s Office on the tax digest to provide the paperwork needed for the mileage rate for the Department of Revenue.
- Performs other duties as necessary for the effectiveness of theorganization.
TERMS OF EMPLOYMENT
Savannah-Chatham County Public School System has the right to revise this job description at any time and it does not in any way represent a contract of employment. Incumbents will be considered "at will" and appropriate pay will be determined based on the assigned pay grade and allowable experience.
WORK ENVIRONMENT
Employees in this classification are normally exposed to a typical office environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephones, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.
EXCEPTIONAL PHYSICAL OR SENSORY DEMANDS
Sitting or standing for extended periods with limited control over rest periods.