Sydney Lewis School of Business Administrativ

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.

Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.

The Administrative Assistant provides comprehensive administrative and operational support to the Sydney Lewis School of Business, assisting faculty, staff, students, and leadership with day-to-day academic and business operations. This position serves as a professional point of contact, coordinates schedules and communications, maintains accurate records, supports meetings and events, and helps ensure the efficient delivery of school-wide services.

Responsibilities

• Provide administrative support to the Dean, faculty, staff, and School of Business programs, ensuring daily operations are organized and responsive.
• Coordinate calendars, meetings, appointments, workshops, orientations, faculty activities, and special events.
• Prepare correspondence, reports, presentations, agendas, meeting materials, spreadsheets, forms, and other administrative documents.
• Serve as a professional point of contact for students, faculty, staff, university departments, vendors, and external stakeholders.
• Respond to inquiries, provide information regarding policies and procedures, and direct questions to the appropriate department or university resource.
• Maintain accurate electronic and paper records, files, databases, and confidential documents in accordance with university policies.
• Assist with faculty and staff onboarding, personnel documentation, office access, technology requests, and administrative processes.
• Support course scheduling, classroom coordination, faculty assignments, student communications, and academic program activities.
• Process and track administrative forms, purchase requests, personnel actions, contracts, invoices, and other School of Business documentation.
• Assist with budget tracking, purchasing, expense documentation, reconciliation, and financial reporting as assigned.
• Develop and distribute professional communications, announcements, newsletters, and informational materials using Microsoft Office and other university technology platforms.
• Coordinate logistics for conferences, workshops, faculty meetings, student events, recruitment activities, and community engagement initiatives.
• Maintain confidentiality when handling student, faculty, staff, financial, and personnel information.
• Use university systems and databases to enter, retrieve, verify, and maintain accurate information and generate reports.
• Collaborate with university departments including Human Resources, Academic Affairs, Finance, Registrar, Information Technology, Admissions, and Student Affairs.
• Identify administrative issues and recommend improvements that increase efficiency, organization, communication, and service delivery.
• Perform other administrative duties and special projects as assigned by School of Business leadership.

Education

• High school diploma or GED required.
• Associate degree in Business Administration, Office Administration, Human Resources, Management, or a related field preferred.
• Knowledge of university administrative processes, office procedures, and academic operations.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong organizational, time-management, and prioritization skills.
• Must be able to lift up to 10 pounds.

Application Process

Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact Askhr@vuu.edu.

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

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