Administrative Skills, Aerospace and Defense, Alliance/Partner Marketing, Applicant Tracking System, Communication Skills, Continuous Improvement, Customer Support/Service, Data Quality, Detail Oriented, Document Management, Documentation, HRIS/HRMS, Human Resources, Interpersonal Skills, Interviewing Skills, Job Requisition Posting, Logistics, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Onboarding, Operational Strategy, Operational Support, Organizational Skills, Process Improvement, Reference Verification, Regulatory Compliance, Regulatory Requirements, Security Clearance, Society for Human Resource Management (SHRM), Software Administration, Systems Administration/Management, Time Management, Willing to Travel
Description
About The Role:
Innovative Defense Technologies (IDT), a leading defense technology company, is seeking a
Talent Acquisition Coordinator to be part of our Human Resources team and based out of our Arlington, VA location.
The Talent Acquisition Coordinator will support full-cycle recruiting operations and play a critical role in delivering a seamless and efficient hiring process. This individual will partner closely with recruiters, hiring managers, and HR stakeholders to ensure timely coordination of interviews, candidate communications, and onboarding activities. This role requires strong organizational skills, attention to detail, and the ability to operate in a fast-paced, high-growth environment.
Clearance & Location Requirements:
- All applicants must be able to obtain/maintain an active U.S. Security Clearance
- This is an on-site position. Requiring at least 2-3 days in office, based out of our Arlington, VA location.
What You Will Do
- Coordinate Interview Logistics: Schedule and manage candidate interviews across multiple stakeholders, ensuring a seamless and positive candidate experience.
- Support Recruiting Operations: Post job descriptions in the ATS and external platforms, track candidate progress, and maintain accurate recruiting data.
- Maintain Documentation & Compliance: Collect, organize, and file candidate documentation, including reference checks and I-9 processing, ensuring compliance with internal and regulatory requirements.
- Partner Across Stakeholders: Collaborate with recruiters, hiring managers, and HR to support hiring needs across multiple offices and business areas.
- Manage Recruiting Systems & Tools: Update and maintain Talent Acquisition materials, templates, and documentation within SharePoint and other systems.
- Enhance Candidate Experience: Provide responsive, professional communication to candidates throughout the recruitment lifecycle.
- Drive Operational Efficiency: Proactively identify opportunities to improve recruiting processes, reduce bottlenecks, and enhance overall team effectiveness.
Who You Are:
Required:
- Bachelor’s degree in Human Resources, or a related field, or equivalent full-time professional experience
- 0–2 years of full-time professional experience in administrative support, recruiting coordination, or HR support
- Ability to travel up to 10% of the time as needed
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational skills with high attention to detail and ability to manage multiple priorities
- Strong interpersonal and communication skills, with a customer-service-oriented mindset
- Ability to handle sensitive and confidential information with discretion
- Demonstrated sense of urgency and ability to operate effectively in a fast-paced environment
What Makes You Stand Out:
- Previous experience in talent acquisition, recruiting coordination, or HR support
- Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms
- Experience working with SharePoint or similar document management systems
- SHRM certification or active membership
- Demonstrated proactive mindset with a focus on continuous improvement
If you see yourself reflected in this role and are excited about the impact you could make, we encourage you to apply! If you know someone who may be a great fit, please feel free to share this opportunity with your network.
Why Work at Innovative Defense Technologies (IDT):
IDT is a growing company with a vibrant, entrepreneurial culture. We are headquartered in Arlington, VA with additional offices in Fall River, MA; Mount Laurel, NJ; and San Diego, CA. At each location, our employees work together in a modern, snack-filled, and social office space, designing innovative solutions for our defense industry customers. We offer employees competitive pay and benefits including:
- Generous benefits package
- Competitive PTO
- Paid holidays
- 401(k) with immediate vesting and matching
- 9/80 optional schedule (2nd and 4th Friday off every month)
- Tuition Assistance Reimbursement Program
- Professional Development Resources
- Pre-Tax Commuter Benefits
- Organization-Wide Monthly Tech Connect Events
- Annual Employee Recognition Awards
- Regular Social Events and Catered Lunches
EEO Statement:
IDT is an Equal Opportunity employer.
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Innovative Defense Technologies