Talent Acquisition Coordinator - Hybrid (Albany, NY / Capital Region)

Employment Type:

Full time

Shift:

Day Shift

Description:

The Coordinator, Talent Acquisition assists in the hiring process through the successful pre-boarding of our external candidates & internal transfers by focusing on compliance, candidate experience, & on-time starts. Provides clear communication to candidates about the expectations, timeline, & process getting from offer to start date. Ensures compliance by collecting required pre-hire contingency documents including, but not limited to, background check, employment verification, education verification, I-9 verification, license/certifications verification, or fingerprinting as required by the job description. Utilizes the Applicant Tracking System to transition the candidate forward to hire & ensure accuracy of the employee profile, including adding licenses & years of experience dates. Ensures the personnel file is complete, documents are stored securely, & files are ready for all regulatory audits. Communicates with external hire or internal transfer between the verbal offer & start date, as well provides updates on clearance status to Partner, Talent Acquisition & other stakeholders. Maintains knowledge about positions, required skills, competencies & culture of the unit/organization to appropriately pre-board candidates. Is candidate experience minded while being rigorous with compliance requirements. Maintains a quality collaborative relationship with Partners, TA to ensure excellent candidate experiences.

Minimum Qualifications

Must possess a comprehensive knowledge of recruiting practices & processes as normally obtained through an Associate's Degree in Business, Human Resources or a related field

AND

Two (2) years of experience in a Talent Acquisition or an administrative or a customer service support role in a high-volume work environment

Strong communication skills (verbal and written)

Ability to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects.

Additional Qualifications (nice to have)

Bachelor's Degree in a related field preferred

Experience using Workday or similar Applicant Tracking Systems

Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.

Work Focus: Coordinates operational, technical and/or clerical support services that enhance or improve coordination, preparation & flow of the department process & core work. Plans & organizes workflows & prioritizes customers' needs. Creates & maintain procedural standards & records as appropriate for role.

Process Focus: Utilizes multiple system applications for data collection & management to ensure that all compliance, auditing & reporting standards are met for all new hires & internal transfers.  Incorporates basic knowledge of TH policies, practices & processes to ensure quality, confidentiality & safety are prioritized. Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge. Collaborate on performance improvement activities as indicated by outcomes in program efficiency & candidate/colleague experience.

Communication: Employs effective & respectful written, verbal & nonverbal communications; Develops an environment of mutual confidence & trust through collaborative relationships; Effectively communicates goals, standards, program expectations, service performance & how the work serves Trinity Health objectives; Proactively recognizes, addresses &/or escalates organizational, operational, or team conflicts.

Environment: Performs work in a caring, collaborative & safe manner that complies with regulatory standards. Maintains a safe, functional & organized workspace environment. Stewards productive use of resources (e.g., people, financial, equipment, supplies, materials) to achieve assigned commitments, experiences & quality standards. Accountable for continuous role-based self-development & leadership growth. Supports the professional growth of team members. Self-monitors & initiates corrections and/or seeks assistance or guidance when needed.

Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practice.

Hourly Pay Range: $21.95 - $32.92

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

The above statements provide a representative description of the nature & level of work being performed by persons assigned to positions within this job description. This is not an exhaustive list of essential functions, conditions & duties; other job-related tasks may be required. Additional detail may be provided by policies, procedures, guidelines, protocols, standards & other communications. Requests for reasonable accommodation will be considered in compliance with federal, state & local law.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.