Accounts Payable, Administrative Skills, Applicant Tracking System, Billing, Communication Skills, Corporate Compliance, Corporate Policies, Customer Support/Service, Data Entry, Detail Oriented, Establish Priorities, Executive Assistant Skills , Executive Recruiting, Follow Through, Interviewing Skills, Metrics, Microsoft Excel, Microsoft Outlook, Microsoft Word, Negotiation Skills, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Quality Metrics, Reimbursement, Time Management, Willing to Travel, Writing Skills
Position Title: Talent Acquisition Coordinator
Duration: 6+ months
Location: North Chicago, IL 60064 (AP34, 1 N Waukegan Road)
Onsite/Hybrid Schedule
Daily Work Schedule Expectations 8:00am-5:00pm CT
Payrate: $28 - $29/hour
Top 3 – 5 Skills Needed for each role 1. Attention to Detail
2. Problem-Solving
3. Time Management
4. Communication Skills
5. Organizational Skills
Travel Required: Y/N 5%
Job Description:
The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring.
Key Responsibilities Include:
• Coordinate interview schedules and schedule change requests
• Keep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updates
• Use of multiple databases and/or tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)
• Arrange all candidate domestic and international travel, accommodations, etc.
• Process all expense reimbursement and invoices on a weekly basis
• Process background and drug screen requests and provide updates on status of requests
• Processes special forms for approval (Relocation, Sign on Bonus, and other employment forms)
• Update SmartRecruiters ATS with candidate status and interview data
• Provide high touch customer service to candidates, hiring managers, and administrative staff
• Ensure a best in class candidate/manager experience
• Ability to work with and safeguard confidential information
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures
• Prioritizes work assignments and completes them on time
• Negotiates to adjust deadlines as needed
• Maintains workflow efficiency, smooth workflow operation, and high quality standards
• Partner with Executive Administrative Assistants, building relationships and being a trusted partner
Qualifications
• Bachelor’s Degree highly preferred
• A minimum of 2 year administrative or customer support data entry/coordination experience preferred
• Experience working with Applicant Tracking Systems, Client Outlook, Candidate travel site, Client Word and Client Excel preferred
• Prior staffing coordination or HR experience preferred
Key Competencies:
• Learns, fast, grasps the 'essence' and can change the course quickly where indicated
• Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)