Coordinate a high volume of virtual and on-site interview schedules to support the recruitment team and business needs.
Adhere to Talent Acquisition Coordinator Team expectations and guidelines for interview scheduling timelines.
Provide timely correspondence to internal and external candidates advising on interview status.
Provide candidates with a high touch customer service experience, ensuring accurate representation.
Manage clear communication with recruiters, hiring managers and interview teams throughout the interview process. Engage recruiter when obstacles occur in scheduling process.
Partner with administrative assistants within all levels of the organization, including VP and C-Suite, for scheduling support.
Oversee coordination of on-site interviews, including partnering with travel vendor to arrange domestic travel and accommodations and managing the candidate reimbursement process.
Guarantee interview schedules and receipts are accurately captured to ensure compliance to federal mandates.
Ensure schedule accuracy and confirm finalized interview details with the interview team and candidate two days prior to interview date.
Manage requisition and candidate workflow in the applicant tracking system.
For high level candidates, personally escort them through their interview day to maximize the opportunity to provide a world-class candidate experience.
Attend weekly team meetings and share current scheduling volume. Assist colleagues when appropriate to ensure work is evenly distributed among the coordinator group.
Self-motivated in problem solving and taking initiative to find solutions for day-to-day obstacles.
Prioritize relationship management with colleagues, recruiters, hiring managers and HR stakeholders.
Ownership of workload and nuances within assigned business function.
Constantly increase knowledge base and contribute to process improvement.
Participate in quarterly team meetings/presentations, while engaging members on relevant industry topics.
Qualifications
Minimum of an Associate Degree required. Degree in Human Resources is preferred.
Minimum of 2 years of previous experience in staffing coordination or in an HR environment.
Excellent communication skills (verbal and written) are required to interact extensively with personnel at all levels within the company.
Excellent organizational and customer service skills, including email/phone etiquette, attention to detail, follow-up, and can-do attitude.
Effectively handles multiple tasks and ability to prioritize workload.
Strong MS Office experience, especially Outlook, Word, Excel, and PowerPoint
Top 3 – 5 Skills Needed for each role
Attention to detail
Communication (Oral and Written)
Time Management/ Prioritizing Tasks
Problem Solving
Relationship Building
About US Tech Solutions:US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
Equal Employment Opportunity (EEO): US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.
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Numbers & Facts
Location
North Chicago, IL (Remote)
Salary
$25–$29.20 Per Hour
Skills
Administrative Skillsunmatched
Biotech and Pharmaceuticalunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Equal Employment Opportunity (EEO)unmatched
Establish Prioritiesunmatched
Human Resourcesunmatched
Interviewing Skillsunmatched
Knowledge Baseunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Reimbursementunmatched
Relationship Managementunmatched
Sales Managementunmatched
Team Playerunmatched
Time Managementunmatched
Travel Planningunmatched
Writing Skillsunmatched
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