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Talent Acquisition Executive Assistant

The Panther Group

New York, NY

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JOB DETAILS
SALARY
$26.66
LOCATION
New York, NY
POSTED
30+ days ago

Talent Acquisition Executive Assistant

Location: Hybrid; required to work 3 days/week onsite at either the New York, NY office or Stamford, CT office
 
Position Summary
The Talent Acquisition Executive Assistant provides high-touch administrative and coordination support with a strong focus on executive-level recruiting. This role serves as a trusted operational partner, managing complex scheduling, interview logistics, travel coordination, and related workflows to ensure a seamless, high-quality experience for executive stakeholders and candidates.

This position is ideal for an experienced executive support professional who values ownership, discretion, and delivering a polished candidate experience in a fast-paced, dynamic environment. If you thrive on precision, partnership, and enabling executive-level hiring success, this role offers the opportunity to make a meaningful impact within a corporate Talent Acquisition team.
Responsibilities
  • Coordinate executive-level interview logistics including complex scheduling and real-time changes
  • Prepare and maintain professional interview agendas
  • Serve as a primary point of contact for executive candidates
  • Support onsite and virtual interviews to ensure a seamless candidate experience
  • Arrange candidate travel and assist with expense reimbursement
  • Partner with recruiters, hiring leaders, executive assistants, and search firms
  • Create and maintain executive-level requisitions and recruiting documentation in Workday
  • Support ad hoc recruiting initiatives as needed
Qualifications
  • Several years of experience in an Executive Assistant, senior administrative, or operations coordination role
  • Demonstrated experience supporting executives and senior leaders
  • Experience coordinating travel, expenses, and administrative workflows
  • Strong proficiency in Microsoft Outlook, Teams, Word, and Excel
  • High attention to detail and discretion when handling sensitive information
  • Familiarity with HR, recruiting, or talent acquisition environments (Workday experience preferred)
  • A polished, highly organized professional with strong follow-through and attention to detail
  • Calm, service-oriented, and confident when managing competing priorities and last-minute changes
  • Comfortable interacting directly with senior leaders and executive-level candidates
  • Motivated by earning trust and serving as a reliable operational partner
  • Collaborative, approachable, and team-oriented

Pay Rate: Up to $26.66/hr

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About the Company

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The Panther Group

The Panther Group is minority owned and certified, making diversity, equity and inclusion core components of our mission.

With our commitment to respecting and empowering our employees as individuals, diversity is a competitive advantage in the marketplace.

The Panther Group has a proven track record of connecting quality talent with the right position. We believe in a hands-on approach, with a focus on building lasting relationships with our Employees and our Clients. Our Employees find flexibility and growth to reach their career goals.

The Panther Group celebrates 25 years of recruitment and workforce solutions expertise. 

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1992
WEBSITE
http://thepanthergrp.com

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