Talent Acquisition Operations and Compliance Specialist

We are hiring a Talent Acquisition (TA) Operations & Compliance Specialist who will be responsible for executing and maintaining the operational foundation of the Talent Acquisition function. This role ensures recruiting systems, reporting, processes, and compliance practices are consistently applied and effectively support hiring activity across the organization.

The right candidate will work closely with the Sr TA Technology, AI & Analytics Lead to operationalize system changes, reporting frameworks, and process improvements, while serving as a day-to-day partner to recruiters and TA leaders to drive consistency, accuracy, and accountability in how work gets done.

Why this role matters:

It creates the operational backbone that lets TA Specialists focus on recruiting. Systems, reporting, and process execution are the infrastructure everything else runs on-without someone owning that, recruiters end up doing operational work themselves, pulling time and focus away from candidate and hiring manager relationships. Turning data into decisions and scaling the TA function lets the recruiting engine run reliably, transparently, and consistently at scale.

In this role, you will:

• Manage the day-to-day TA operations across systems, reporting, process execution, and compliance, ensuring consistent and reliable support for recruiting teams

• Maintain recruiting systems (e.g., Workday Recruiting, Phenom), ensuring accurate data, proper configuration, and consistent usage across the TA team

• Produce and manage TA reporting, including pipeline activity, requisition management, process adherence, and compliance metrics, ensuring accuracy and usability for TA leaders

• Ensure process discipline across recruiting workflows, including requisition management, candidate dispositioning, and required documentation

• Lead execution of audit readiness and compliance tracking, ensuring documentation, reporting, and processes meet internal standards and external requirements

• Execute testing for system updates, workflow changes, and reporting enhancements, including tracking results and supporting rollout of improvements

• Deliver training and ongoing enablement for recruiters and hiring teams on systems, reporting, and process expectations, ensuring consistent adoption

• Serve as a primary point of contact for TA operations questions, resolving issues and reinforcing standardized ways of working

• Identify patterns in system usage, reporting gaps, and process breakdowns, and escalate opportunities for improvement to the Sr TA Technology, AI & Analytics Lead

What you need to succeed:

• 5+ years of improving operational excellence across programs, systems, or projects with cross-functional teams.

• Experience with technology platforms, reporting tools, and metrics. Experience with a Talent Acquisition technology stack is a plus.

• Comfort mapping processes, optimizing workflows, and supporting practical change management.

• Advanced Excel skills, including Pivot Tables and VLOOKUPs.

• Highly organized and detail-oriented, with a track record for managing multiple priorities in a fast-paced environment.

• Exceptional communication and collaboration skills, with the ability to work across diverse stakeholder groups and operate independently.

What you can expect from us:

• Salary targeting $92,000 USD annually, with some flexibility depending on years and depth of experience.

• Opportunity for annual cash bonus and performance-based annual merit increase

• Health / Dental / Vision Benefits Day-One

• 5% matching 401k

• Generous PTO benefits

• Additional benefits include, but are not limited to, financial support, mental health resources, volunteer paid days off, and much more!

• This is a hybrid role based out of our Westbrook, ME headquarters, with a minimum expectation of 8 days a month onsite.

Why IDEXX:

We're proud of the work we do because our work matters. An innovation leader in the industries we serve since 1983, our team members help pet owners worldwide keep their companion animals healthy and happy, ensure safe drinking water for billions, and help farmers protect livestock and poultry from disease.

We have customers in over 175 countries and a collaborative global workforce. Our culture embraces challenges and encourages learning and discovery. At IDEXX, you'll be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. If meaningful work and a sense of purpose are at the top of your list, you'll find it here. Let's pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

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