Talent Acquisition Specialist (51404)

Job Description Summary

This position reports to the Manager, Human Resources. This role is responsible for supporting the organization's talent acquisition life cycle which includes sourcing, attracting, and interviewing prospective employees to find the right match for the company's long-term goals. Activities include screening resumes, scheduling and facilitating interviews with candidates, managing background screening, determining and facilitating job offers, assisting newly onboarded employees with paperwork, and supporting all onboarding strategies.

Duties And Responsibilities

Talent Acquisition and Recruiting Operations

• Manage assigned requisitions, candidates, referrals, and related recruiting activity in the applicant tracking system (ATS).
• Partner with hiring managers and executives to understand staffing needs, fill assigned requisitions, and ensure alignment with organizational priorities.
• Review resumes and employment applications, conduct initial phone screens and interviews, administer assessments, and recommend candidates for hire or non-hire decisions.
• Develop and execute sourcing strategies to attract qualified candidates, including proactive sourcing when passive recruitment does not yield the desired candidate quality.
• Coordinate interview scheduling, candidate communications, interview confirmations, status notices, and timely follow-up to support an exceptional candidate experience.
• Facilitate pre-employment requirements, including background screening, drug testing for select positions, reference checks, employment offers, and offer-related documentation.
• Manage internal transfer processes, including candidate screening, interview coordination, transfer offer letters, and related communications.
• Maintain recruitment reports, weekly dashboards, and activity tracking to monitor employee movement, hiring activity, talent acquisition goals, and key performance indicators.
• Review recruitment control procedures, identify system or process issues, recommend improvements, and support data-driven recruiting operations.
• Partner with department managers to update job descriptions for new positions or changing job requirements.
• Ensure recruitment and onboarding activities comply with applicable federal and state employment laws, fair hiring practices, I-9 requirements, and E-Verify requirements.
• Support onboarding and new hire orientation activities, including first-day transitions to managers, HR-related orientation content, and Talent Acquisition Generalist support.

Temporary Staff

• Develop and maintain relationships with external vendors (e.g., temp agencies), post-secondary partners, and community organizations to support staffing goals.
• Partner with temporary staffing agencies to secure staff in alignment with organizational needs.
• Screen and assess temporary candidates to ensure alignment with position requirements.
• Build and maintain relationships with temporary workers and hiring managers to support a positive experience.
• Maintain the temporary staffing report for all temporary workers with active contracts.

Branding & Marketing

• Collaborate with the TA Generalist and Marketing to create and maintain a strategic approach to employer branding.
• Work in partnership with the TA Generalist to optimize recruiting and onboarding processes through process redesign and oversight to ensure the best candidate and internal user outcomes.
• Support recruiting projects on special business initiatives in Talent Acquisition areas and leverage expertise and resources to meet project goals.
• Collaborate on recruitment events with TA Generalist (e.g., career fairs, online job fairs, community network events, etc.) to identify and attract quality candidates.
• Follow up with candidates and hiring managers to obtain formal feedback regarding satisfaction with the recruiting processes.
• Collaborate with the talent acquisition team to improve existing processes or create new ones.
• Foster long-term relationships with past applicants and potential candidates.

Other

• Utilize all capabilities to satisfy one mission - to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.
• Maintain internet speed of 40 MB download and 10 MB upload and router with wired Ethernet.
• Maintain a HIPAA compliant workstation and utilize appropriate security techniques to ensure HIPAA required protection of all confidential/protected client data.
• Maintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit).
• All other duties as assigned.

Physical Demands/Work Environment

The physical demands and work environment described here represent those that an employee must meet to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.

Qualifications

• BA/BS degree and three (3) to five (5) years' experience working as a recruiter or five (5) to seven (7) years of direct human resources experience with an emphasis on full-cycle recruitment preferred.
• Intermediate knowledge of social media, job placement agencies, outside recruiters, and online job search engines to recruit for open positions.
• Moderate experience recruiting for highly specialized positions.
• Moderate knowledge of employment laws, fair hiring, and other human resource compliance issues.
• Strong written and verbal communication skills to effectively communicate with all levels of staff.
• Strong ability to work collaboratively and effectively in a multi-project/task environment.
• A high degree of experience creating reports, tracking data, and using it to make informed decisions.
• High level of organization and attention to detail with strong ethics to maintain strict confidentiality.
• Proficient in end-user software programs (e.g., word-processing, spreadsheet software, applicant tracking systems, and human resources information systems).
• Intermediate knowledge of applicant tracking systems (ATS). Paycom knowledge a plus.
• Internet access provided by a cable or fiber provider with 40 MB download and 10MB upload speeds.
• Home router with wired Ethernet (wireless connections and hotspots are not permitted).
• A designated room for your office or steps are taken to protect company information (e.g., facing computer towards the wall, etc.)
• A functioning smoke detector, fire extinguisher, and first aid kit on site.