Talent Programs Specialist (Operations and Administration) - Tampa, FL | Hybrid

Software Guidance & Assistance, Inc., (SGA), is searching for an Talent Programs Specialist (Operations and Administration) for a RIGHT TO HIRE assignment with one of our premier Consumer Product Goods clients in Tampa , FL .


Job Description / Responsibilities:
Provide year-round operational, administrative, and coordination support across Early Careers Program, Strategic Talent Partnerships, and Talent Attraction.
Key responsibilities include:

• Coordinate interview scheduling and logistics for recruiter screens, panel interviews, and final interviews
• Manage candidate scheduling, travel arrangements, and onsite interview logistics
• Support offer administration, onboarding activities, and new hire coordination
• Coordinate recruiting events, career fairs, networking events, and related logistics
• Manage recruiting materials, swag inventory, shipping, and distribution
• Process invoices, purchase orders, goods receipts, and other procurement activities
• Coordinate external partnership meetings and maintain partnership records, documentation, and communications
• Provide administrative support for Talent Attraction, including job board administration, user access management, communication campaign setup, and system maintenance
• Support recruiting systems administration, reporting, data management, and audit activities
• Edit, proofread, and distribute recruiting and partnership communications
• Manage shared inboxes and respond to routine candidate, university, and partner inquiries
• Oversee inventory management, vendor coordination, and maintenance of recruiting materials and supplies
• Support intern orientation, onboarding, summer programming, and participant logistics
• Coordinate vendor services, including catering, security requests, badges, room reservations, and distribution lists
• Track recruiting activities, event participation, budgets, and operational metrics
• Maintain calendars, project plans, and administrative documentation for recruiting and partnership initiatives

Required Experience:

• 2–5 years of recruiting coordination, HR coordination, talent acquisition operations, or related experience
• Procurement, invoice processing, or PO management experience
• Event planning and logistics coordination
• Strong calendar management and interview scheduling experience
• Excellent attention to details, communication and stakeholder management skills
• Strong critical thinking skills, organizational and project coordination skills
• Ability to manage multiple priorities and deadlines simultaneously

Nice-to-Have Skills (Not required):

• Experience supporting university recruiting or Early Careers programs
• Experience working with CRM systems and applicant tracking systems
• Experience managing external partnerships or vendor relationships
• Experience supporting recruiting events, onboarding, or candidate logistics
• Prior experience supporting internship, MBA, veteran, or campus recruiting program

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.

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