Team Leader

Job Title: Team Leader

Location: System Business Office Department Name: Purchasing Req #: 0000230541 Status: Hourly Shift: Day Pay Range: $26.25 - $37.07 per hour

Job Overview:

The Buyer Team Lead is responsible for the training of new and existing members of the Buyer team Purchasing. They are subject matter experts on Purchasing functions including policies and PeopleSoft.

Qualifications:

• High School Diploma or GED required
• Associates degree preferred
• Three years purchasing or Supply Chain experience
• Strongly prefer experience within hospitals with PeopleSoft a plus
• Demonstrate proficiency in Microsoft Office applications especially Excel and TEAMs
• Able to perform basic mathematical calculations, balance, and reconcile figures
• Possess good communication skills

Essential Function:

• Peoplesoft system testing to support changes in operations
• Act as a first point of contact for team members with questions
• Procures items and services on behalf of the organization
• Ensure purchasing policies are satisfied in the execution of purchase orders
• Be responsible for obtaining quotes, sourcing, negotiating cost savings, and avoidance policy compliance
• Procure items and services on behalf of the organization
• Ensure purchasing policies are satisfied in the execution of purchase orders
• Independently balance workload and adhere to timelines deadlines with a high degree of accuracy
• Provide team coverage along with handling special projects and other duties as assigned

Key Competencies:

• Trainer for the department staff including new and existing members
• Lead point person for audit support and information retrieval
• Demonstrate competencies in the Purchasing and Accounts Payable modules, policies, and practices
• Subject matter expert for Purchasing and will answer staff questions and help vendors and end users with problem resolution
• Ensures a PO Confirmations is obtained within the window, than follows up with edits and corrects on the purchase orders or request to update the database to ensure a clean PO to payment path
• Reconciliation of the PO Expedite emails within the time requirements
• Resolves match exceptions and corrects the root cause to avoid more exceptions in the future
• In addition, assist coworkers resolve match exceptions
• Take a lead position with the onhold vouchers and accrual reports
• Respond and take action on Customer Service tickets within the time requirements
• Balances and maintain workload, include providing support to teammates while adhering to departmental policies, procedures, and position and department performance standards
• Informs management and end users of delays or complications within the process
• Able to perform Buyer role, provides team coverage, and handles special projects as needed
• Process and maintain workload within departmental performance standards
• Produces updates, emails, and other communication in a clear and effective manner
• Establish and maintain rapport through effective communication and timely follow up with customers, coworkers, management, and outside agencies and vendors
• Notify leadership of any production or other unresolved issue and request assistance as necessary
• Adhere to department performance matrix standards and Key Performance Indicators
• Perform other duties as assigned

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health:

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer:

RWJBarnabas Health is an Equal Opportunity Employer.