Role Overview:
The Finance and Operations Coordinator is a critical hybrid role designed to keep the daily manufacturing and corporate operations running seamlessly. Reporting directly to the Director of Finance, this individual will handle day-to-day financial transactions (AP/AR) while also managing essential Human Resources and Office Management and Administrative tasks. This role acts as the operational glue for the facility, ensuring staff are supported and financials are accurately maintained.
Key Responsibilities:
Finance & Accounting (Day-to-Day):
Manage Accounts Payable (AP): Input invoices, reconcile statements, and prepare weekly vendor payments.
Manage Accounts Receivable (AR): Generate invoices, post payments, and follow up on aging accounts.
Assist with month-end close procedures, bank reconciliations, and expense report processing.
Maintain accurate financial records within the ERP/Accounting system.
HR & Office Management Administration:
HR Administration: Process bi-weekly payroll, track PTO, and manage team member benefits enrollment.
Onboarding/Offboarding: Facilitate new hire orientations, ensure all paperwork (I-9s, tax forms) is compliant, and manage offboarding processes.
Office Operations: Order and manage inventory for office supplies and breakroom necessities. Prepare office space for guests, including but not limited to creating welcome signs, clearing space, communicating with the team who is visiting and ensuring prepared with proper PPE, agendas, etc…
Culture & Communication: Assist in organizing company events, managing the HR inbox, and ensuring a welcoming office environment.
Vendor Management: Act as the primary point of contact for office vendors (IT support, janitorial, property management).
Qualifications:
2–4 years of experience in bookkeeping, accounting, or office management (manufacturing experience 2+ years is a major plus).
Strong understanding of AP/AR and payroll processes.
High level of discretion with confidential HR and financial information.
Self-starter capable of managing multiple priorities without constant supervision.
Proven track record of project management and automation