Technical Administrative Assistant for Engineering

Supports engineering teams with both administrative and technical tasks, helping facilitate the progress of various projects and day-to-day engineering workload

Key Duties

• Read specifications and client proposals, conduct research on regulations or requirements, and help interpret project documents for engineers.
• Own the full Engineering Change Order (ECO) cycle: drafting, reviewing, routing, implementing changes across prints, BOMs, specifications, test requirements, and Standard Work Instructions (SWIs).
• Support engineers with cost estimation, budgeting, preparation of contracts and project documentation.
• Assist with setting up and maintaining Production/ISO audit schedules.
• Maintain and update system records, project files, equipment logs, and inventory lists, ensuring accurate data management.
• Maintain ISO 9001 document control systems, including version control, revision tracking and ensuring all documents are current, accurate, and accessible to staff/operators.

Additional Responsibilities

• Prepare and organize technical drawings or documents, including using CAD and related software for drafting and design.
• Collaborate with other departments, clients, and outside vendors to resolve project-related issues or questions.
• May perform field inspections and provide basic troubleshooting or calibration for equipment under supervision.​

Preferred Qualifications

• Associate's degree or 2-year technical diploma in Engineering Technology, Electrical Technology, Manufacturing Technology, or related trade program (or equivalent hands-on experience).
• Strong proficiency in Microsoft Excel (formulas, data organization, lookups, basic automation); ability to work quickly and accurately with large datasets.
• Comfortable using computers, software systems, and digital tools at a high level; able to learn new systems quickly with minimal guidance.
• Basic knowledge of automation tools, scripting, or coding (e.g., VBA, Python, or similar) is a strong plus.
• Familiarity with AI tools (e.g., ChatGPT, Copilot, or similar) to improve efficiency in documentation, data handling, and workflow automation.
• Experience creating or maintaining technical documentation, drawings, or structured data in a fast-paced environment.
• Basic understanding of electrical schematics, wiring diagrams, or mechanical drawings preferred.
• High attention to detail with the ability to manage multiple revisions, documents, and tasks simultaneously (without error).
• Strong organizational skills with a focus on accuracy, efficiency and ownership of work.

This role is ideal for those seeking to gain hands-on experience in engineering while managing technical and organizational responsibilities critical to project success.