Technical Documentation Coordinator

Position Title: TECHNICAL DOCUMENTATION COORDINATOR

Location: HOUSTON, TX

FLSA Class: EXEMPT

Responsible to: SR. DIRECTOR HSQ & TRAINING

Position Summary: VoltaGrid is seeking a Technical Documentation Coordinator with experience in oil and gas or industrial operations to support the development, control, and maintenance of operational, safety, and quality documentation. This role is responsible for both creating documentation and managing the document control process. The position works with operations, HS&E, quality, and engineering teams to ensure procedures and work instructions are accurate, current, and aligned with field practices.

Essential Duties and Responsibilities:

Develop, write, and maintain:

• Standard Operating Procedures (SOPs)
• Work Instructions and task-level guidance
• Safety procedures and permit-related documentation
• Training materials and reference documents

Review and update existing documentation to:

• Correct inaccuracies and gaps
• Standardize format, structure, and terminology
• Ensure alignment with current field practices

Work with operations, HS&E, quality, construction, and engineering teams to:

• Gather technical information and process details
• Validate procedures against actual work conditions
• Resolve discrepancies between written procedures and field execution

Conduct field engagement, as needed, to:

• Observe work activities and workflows
• Capture task steps, variations, and critical controls
• Ensure documentation reflects real-world conditions
• Conduct audits and verifications for locations, contractors and suppliers as required

Ensure documentation aligns with:

• Internal standards, customer requirements, and company expectations
• ISO frameworks (e.g., ISO 9001, ISO 45001)
• API standards and recommended practices

Manage document control processes, including:

• Version control and revision tracking
• Document review, approval, and publishing workflows
• Archiving of obsolete or superseded documents

Maintain consistency across documentation by:

• Applying standard templates and formatting
• Using consistent terminology and naming conventions
• Supporting development of a structured document system

Support audits, inspections, and due diligence by:

• Providing current and accurate documentation
• Assisting with document updates and gap closure
• Responding to audit-related requests

Support continuous improvement by:

• Updating documentation based on field feedback
• Incorporating changes through Management of Change (MOC)
• Assisting with standardization across projects and locations

Other Requirements

• 5+ years of experience in technical writing, document control, or a similar role within oil and gas, energy, or industrial operations
• Experience developing SOPs, procedures, or work instructions
• Working knowledge of field operations (construction, maintenance, or production environments)
• Experience managing document control processes (versioning, approvals, distribution)
• Ability to gather information from multiple sources and organize it into clear, structured documentation
• Strong attention to detail and organizational skills
• Preferred Qualifications
• Experience with microgrid systems or power generation
• Familiarity with ISO standards (e.g., ISO 9001, ISO 45001)
• Knowledge of API standards and recommended practices
• Experience with document management or HSE systems such as KPA Flex

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. #GC