Madison Consolidated School District
Position: Administrative Assistant for the Technology Department
Selected by: Technology Director, Assistant Technology Director
Reports to: Technology Director, Assistant Technology Director
Evaluated by: Technology Director
Work days: Non-Exempt- 260 calendar days
General Description of the Position:
This position serves as the administrative assistant to the Director of Technology and other department staff, and provides various support services for
staff and the public. The position promotes positive public relations for the school district.
Characteristics Desired: The ability to multitask and be flexible to the needs of the Technology
Department. The ability to work independently and in a team setting. Must be able to be
successful in a fast-paced work environment. Excellent communication skills with strong
organizational abilities are a priority.
Essential Duties and Responsibilities:
Maintain confidentiality of all confidential material.
Prepares and writes routine correspondence, and reports and takes minutes at assigned
meetings.
Receive and place phone calls as needed.
Maintain a filing system and process incoming correspondence as instructed.
Maintain the Technology inventory system, and provide reports when requested.
Maintain records of all student/staff loaners and repairs and communicate with parents
when needed regarding loaners, repairs, and billing.
Prepare, send, and collect technology bills to parents when needed
Help with setting up new student and staff email accounts and communicating with the
HR Department when new students/staff enter the district. Also, help with collecting
devices and disabling email when students/staff leave the district.
communicates with staff members concerning supplies needed.
the accuracy of purchase order and invoice/packing slip
order and invoice/packing slip information; equipment inventory and work order
records; and distribution of merchandise and equipment within the district.
Prepares and maintains accurate records of software licensing for the district.
Maintain general information and knowledge of school district operations.
Skilled in Microsoft Office (focus on Excel)
Skilled in Google Apps (Sheets and Docs)
Confident in managing web groups
Data entry
Ensures own regular and prompt attendance
Assists with the distribution of loaner devices and minor troubleshooting where needed
Website Updates and Management: (Training can be provided if needed).
Data Management and Syncing: Assisting the Data Management Specialist with data
management tasks.
Qualification Requirements:
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed below are representative of
the knowledge, skill, and/or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
High School Graduate with secretarial experience.
Language Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before groups of employees at organization.
Mathematical Skills:
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages,
area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished
in written, oral, diagram, or schedule form.
Other Skills and Abilities:
Must have strong communication, computer and interpersonal skills. Must have ability to learn
and utilize new software programs as systems are upgraded. Typing with good grammatical
spelling and punctuation.
Ability to establish and maintain effective working relationships with students, staff and the
school community. Ability to speak clearly and concisely both in oral and written
communication. Ability to perform duties with awareness of all district requirements and
Board of Education Policies.
Physical Demands: The physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit and talk
or hear. The employee frequently is required to walk and use fingers, tools, or controls. The
employee is occasionally required to stand and reach with hands and arms. Specific vision
abilities required by this job include close vision, color vision, and depth perception.
Work Environment: The work environment characteristics described here are representative of
those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Position Description Written by: Human Resource Director and Technology Director
It is the policy of Madison Consolidated Schools not to discriminate on the basis of race, color, religion, sex, national origin, disability, or age, in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 1971, 22-9-1); Public Law 218 (I.C. 1971, Title 20); Titles VI and VII (Civil Rights Act 1964); the Equal Pay Act of 1973; Title IX (1972 Education Amendments); Public Law 94-142; and Public Law 93-112, Section 504