TECHNOLOGY EXPEDITOR

Job Description: Technology Expediter Last updated 09/16/2026 JOB DESCRIPTION Puyallup School District Professional Technical - Level 16

Technology Expediter

Purpose Statement: The Technology Expediter's responsibilities include accurately and effectively utilizing District funds; maintaining audit trails and supporting documentation for purchases; ensuring compliance with bidding and procurement regulations; preparing financial and project- related documents; coordinating project plans, records, communications, and reporting; monitoring technology contracts and facilitating routine contract execution; expediting technology-related business operations; and coordinating invoice processing with the Accounts Payable Department. This position is also responsible for coordinating and ensuring the efficient operation of technology department business functions and administrative processes in support of district goals and initiatives. In addition, the role provides organizational support to technology staff and projects, ensuring accountability, consistency, and effective follow-through across department functions.

The Technology Expediter should demonstrate a strong sense of urgency, exceptional organizational skills, sound judgment, and the ability to prioritize competing responsibilities. This position must communicate professionally, build positive working relationships, maintain accurate records, and consistently follow through to ensure service levels are met and exceeded in support of the district's core mission and commitment to serving students, staff, and the community.

Essential Functions: Works with department teams and various other departments to ensure coordination of resources to accomplish the needs and support of the district. Works with leadership and helps plan, organize, and align work priorities to meet and exceed service level objectives. Communicates proactively and clearly with various teams within department and the district to ensure follow-through. Manages tasks, timelines, and deadlines with assurance to customers. Contributes knowledge and expertise of area to department leadership to help guide decision making. Maintains strict confidentiality of accessible district information resources. Collaborates with department leadership and other teams or departments. Follows direction of department leadership.

Technology Expediter (Finance) Functions: Collaborates, prepares, updates, and maintains department cash flow projections for the purpose of implementing and maintaining services in accordance with programmatic and regulatory requirements. Coordinates a variety of activities (e.g., invoicing, project components, etc.) for the purpose of ensuring delivery of services in conformance with district guidelines. Monitors financial data and operations and project costs (program budgets, etc.) for the purpose of providing cost control reports to various department personnel. Oversees the development and monitoring of the department budgets for the purpose of implementing short- and long-range district technology goals. Facilitates communication and coordination among district staff and suppliers for the purpose of supporting district technology needs. Performs daily management of all technology related documents (e.g., specifications, submittals, communications, request for information, change orders, field authorizations, bid notices, insurance documents, etc.) for the purpose of ensuring compliance with financial, legal, state, or federal requirements. Processes documents and materials (e.g., bids, purchase requisitions, processes financial data, change order proposals, field authorizations, etc.) for the purpose of disseminating information to appropriate parties. Coordinates purchasing activities with schools and district departments, including budget reconciliation, order processing, vendor communication, and ongoing status updates to stakeholders.

Technology Expediter (Operations) Functions: Coordinates department business operations by organizing, tracking, and supporting purchasing, contracts, financial activities, projects, and operational workflows to ensure efficient and effective service delivery. Coordinates communication and collaboration among district departments, vendors, contractors, and technology staff to facilitate project implementation, operational continuity, and timely resolution of issues. Administers E-Rate funding and related technology business processes, ensuring accurate documentation, regulatory compliance, and effective stewardship of district resources. Develops and maintains organizational systems, processes, and tracking tools that improve efficiency, support compliance, and ensure consistent follow-through across technology department initiatives and business functions. Coordinates department communications, meetings, schedules, calendars, and administrative activities to support efficient operations and follow-through. Job Description: Technology Expediter Last updated 09/16/2026 Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.

Job Requirements: Minimum Qualifications Skills, Knowledge, and Abilities Skills Project and task coordination. Financial recordkeeping, budgeting, and invoice processing. Procurement and contract administration. Document management and records retention. Data analysis, reporting, and spreadsheet development. Organization, prioritization, and time management. Business process improvement and workflow coordination. Effective written and verbal communication. Customer service and relationship management. Proficiency with Microsoft Office Suite, financial systems, database applications, and other business software.

Knowledge Business and administrative operations practices. Public sector procurement, bidding, and contract administration processes. Budget development, financial monitoring, and accounting principles. Records management, auditing requirements, and documentation standards. Project management principles and coordination practices. Applicable district policies, procedures, and regulatory requirements. Inventory, asset management, and technology lifecycle processes. Data collection, analysis, and report preparation techniques. Customer service and stakeholder engagement practices.

Abilities Organize and manage multiple projects, priorities, and deadlines simultaneously. Analyze information, identify issues, and implement effective solutions. Maintain accurate, detailed, and confidential records. Develop, monitor, and maintain tracking systems and operational processes. Interpret policies, procedures, contracts, and financial information. Establish and maintain effective working relationships with staff, vendors, and stakeholders. Communicate clearly and professionally, both orally and in writing. Work independently while exercising sound judgment and decision-making. Adapt to changing priorities, interruptions, and organizational needs. Ensure consistent follow-through, accountability, and high-quality customer service. Gather, compile, and synthesize information from multiple sources to support planning, reporting, and decision-making.

Responsibilities Responsibilities include working independently under broad organizational guidelines to achieve unit objectives; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of resources from other work units is often required to perform the job functions. There are some opportunities to significantly impact the organization's services. Maintain regular and punctual attendance.

Working Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; and significant finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under minimal temperature variations.

Education Associates and/or Bachelor's degree in job related area preferred. Experience Five years of progressive experience in related field. One year experience in negotiating, administering, and terminating contracts and/or compliance administration required. Job related experience with increasing levels of responsibility is desired.

Required Testing Certificates/Licenses Proficiency Test may be required Valid Driver's License and Evidence of Insurability Clearances Criminal Justice Fingerprint/Background Clearance