Temp Marketing Admin Assistant

"Dedicated to Advancing, Protecting and Promoting Idaho Agriculture with a Balanced Approach to Industry and Consumers".

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The Idaho State Department of Agriculture is currently recruiting for a temporary, non-benefited Admin Assitant within the Marketing Division. This position is located in Boise.

Referred lists will be pulled periodically. Apply as soon as possible to ensure you are considered for this position. This job announcement will be closed if the position is filled prior to the closing date.

SPECIAL NOTIFICATION: This non-classified position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.

Example of Duties

• Provides administrative support to all marketing programs including international trade, Idaho Preferred, grants and the Idaho Farm and Ranch Center
• Coordinates administrative activities with the Bureau Chief, Program Managers and staff
• Responsible for the Division's main phone line
• Issues Certificates of Free Sale interacting directly with food processors on documentation requirements, and obtaining confidential documentation verifying processing facility health inspections/audits
• Processes Idaho Preferred membership applications, renewals and membership records
• Updates and maintains the marketing Customer Relationship Management (CRM) database with new producer information
• Creates and maintains electronic filing system
• Provides administrative support to programmatic staff which entails typing correspondence, assembling reports, compiling information, proofreading and editing correspondence
• Updates the division website using Wordpress
• Assists in the coordinating, preparing, and setting up of workshops and conferences, Idaho Preferred meetings and events, and pre-mission briefings for Governor's Trade Missions including booking rooms and venues, reserving vehicles and picking up refreshments or products for promotions
• Receives, verifies and processes payments using the Statewide Accounting System
• Creates and sends invoices for services
• Coordinates the purchase of supplies, equipment, and services for the Division
• Assists with Division vehicle fleet, including tracking expense reports, scheduling maintenance, and other administrative requirements
• Maintains storage unit and keep it clean and organized.
• Handles special projects as assigned
• Fulfills responsibilities of an ISDA employee as outlined in the department's Risk Management/Safety Policy
• Responsible for ensuring all financial transactions related to your position, and those of your direct reports if applicable, are processed timely, accurately, and in accordance with ISDA's policies and procedures
• Maintain and submit appropriate documentation to Fiscal to support the purpose of and to validate all transactions, obtain required approvals, and seek prior advice and approval for non-routine transactions that are not easily defined within the ISDA's policies and procedures

Minimum Qualifications:

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception;
• gathering and compiling data;
• balancing and coordinating a workload for multiple projects.

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

Thank you for your interest in the Department of Agriculture!

If you have questions,

please contact us at:

jobs@isda.idaho.gov or at (208) 332-8520