Temp - Program Assistant, Family Planning, Gender Equality

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.

AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives.

The Team

The Gender Equality Division's mission is to ensure women and girls in Africa and South Asia can enjoy good health, make their own choices, earn their own money, and be leaders in their societies. When women and girls have an equal chance to thrive and lead, everyone benefits.

This role is a part of the Gender Equality Division's Family Planning (FP) team, which works to bring access to high-quality contraceptive information, services, and supplies to women and girls in the world's poorest countries. The FP team's work spans the spectrum from innovation, advocacy, and data, to supporting delivery and scale in localized and global contexts.

Your Role

The Assistant plays a key role in providing comprehensive administrative and logistical support to multiple principals, as aligned with the organization's evolving staffing model. The Assistant is responsible for managing complex calendars, scheduling a high volume of meetings across multiple time zones, and helping principals stay aligned with their most important priorities. The Assistant also manages high-volume email tracking, processes expenses and reimbursements, and may coordinate domestic and international travel, including logistics for flights, accommodations, ground transportation, and visa and passport support. In addition to supporting individuals, the Assistant may contribute to team operations by coordinating onboarding meetings for new hires, assisting with planning and logistics for team events and meetings, and helping to cultivate a positive and well-connected team culture.

What You'll Do

Calendar Management

• Provide high-level scheduling and calendar support for multiple principals — by coordinating complex, high-volume meetings across time zones, managing calendars, prioritizing tasks, and ensuring effective communication and conflict resolution
• Continuous calendar(s) conflict management and meeting prioritization

Communication

• Communicate effectively with principals to ensure clarity on questions, conflicts, and trade-offs related to calendar management, facilitating informed decision-making
• Provide clear, timely, and audience-appropriate communications for all inquiries and requests, while maintaining consistent communication with internal and external partners
• Demonstrate professionalism and use discretion with sensitive information

Core Administrative Support

• Provide comprehensive administrative support by managing high volumes of email, tracking priorities, handling expenses and reimbursements, and engaging in special projects as needed
• Leverage technology, Artificial Intelligence (AI), automation and digital tools to streamline support, ensuring efficiency and accuracy

Travel, Visa and Passport Support

• Provide travel and visa support to principals, which may include coordinating flights, lodging, ground transportation, and security, confirming meetings and venues, preparing travel materials, and managing visa/passport processes

Division/Team Events and Logistics Management

• Assist in planning and logistics for events and convenings, including internal/external meetings, retreats, team building events, field visits, presentations, domestic or international conferences, which may include coordinating arrangements and reimbursements for participants, handling venue and travel logistics, room set-up, and preparing and disseminating materials.
  

Your Experience

• A Bachelor's degree or equivalent demonstrated experience
• Some experience in an administrative job for a complex and fast-paced organization
• Experience working with MS Office suite, especially Outlook, and including CoPilot, Chat GPT and other AI tools is strongly preferred.
• Experience setting priorities and meeting deadlines while balancing multiple competing priorities

*Must be able to legally work in the country where this position is located without visa sponsorship.

*This assignment is anticipated to run for six months, estimated June 2026 - December 2026

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.

**Placement within the compensation range will depend on a candidate's job related skills, experience, and expertise, as evaluated during the interview process.