Position Summary
We are seeking a detail-oriented and versatile Bookkeeper to manage day-to-day financial operations and support broader administrative and accounting functions. This role is ideal for someone who enjoys wearing multiple hats and can thrive in a fast-paced environment with multi-state operations.
The Bookkeeper will be responsible for financial recordkeeping, payroll administration, tax coordination, and supporting compliance across multiple states, while ensuring accurate and timely reporting.
Key Responsibilities
Accounting & Financial Management
- Prepare and maintain accurate financial statements
- Handle full-cycle bookkeeping, including Accounts Receivable and invoice entry
- Reconcile bank accounts on a daily and monthly basis to ensure accuracy
- Track and record client payments across projects
- Manage vendor payments and subcontractor disbursements
Payroll & HR Administration
- Process payroll and manage employee records using ADP
- Onboard new employees, including payroll and tax setup
- Maintain payroll compliance across multiple states
Tax & Compliance Support
- Coordinate with external CPA to ensure timely and accurate tax filings
- Support multi-state tax filings (company operates in 25+ states)
- Monitor state-specific filing requirements and deadlines
- Assist with business licensing and renewals as required
- Manage insurance renewals and related administrative tasks
Systems & Process Management
- Utilize Sage 50 for accounting, payroll, and tax functions
- Work within systems such as ADP, bank bill-pay platforms (e.g., Fulton Bank), and internal worksheets
- Maintain organized and accurate financial documentation
Administrative Support
- Assist with general administrative duties related to accounting and finance
- Support operational needs as a "jack-of-all-trades" contributor
- Identify opportunities for process improvement and increased efficiency
Qualifications
- 3+ years of bookkeeping or accounting experience
- Hands-on experience with Sage 50 (required)
- Proficiency in payroll systems, ideally ADP
- Strong understanding of financial statements, reconciliations, and accounting principles
- Experience supporting multi-state tax or compliance requirements is a plus
- Highly organized with strong attention to detail
- Strong memory and ability to quickly learn systems and processes
- Ability to manage multiple priorities in a fast-paced environment
Preferred Skills
- Experience working with subcontractors and project-based accounting
- Familiarity with depreciation and tax-related accounting in Sage 50
- Ability to grow into more advanced accounting responsibilities
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.