TEMPORARY ADMIN OFFICER 2

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TEMPORARY BLANK ASSISTANT 3

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Job ID

87054

Location

Oakland

Full/Part Time

Full Time

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Job Posting

Job Title: Blank Asst 3

Job #: 87054

Position Base: Oakland, CA

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

External Relations and Communications is focused on increasing public understanding and support for the university and communicating UC's value and impact on the lives of people in our local communities, California and the nation. We help establish and strengthen relationships with outside constituencies - such as alumni and philanthropists, business and industry - and, in coordination with campuses, facilitating their support for the university. We also conduct policy analysis for the university.

POSITION SUMMARY

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program. This position supports the ER&C division through a combination of administrative, financial, and operational responsibilities. Key duties include overseeing daily office coordination, handling office supply and shipping needs, assisting with procurement and requisition processes in Oracle, and managing travel, entertainment, and event reimbursement activities through Concur. The role also includes coordinating room reservations using EMS, registering visitors through Symmetry, and ensuring adherence to UC financial and travel policies. Ideal candidates have experience in administrative support, knowledge of systems such as Oracle, Concur, EMS, and ServiceNow, strong organizational and communication abilities, keen attention to detail, and the capacity to handle confidential information while balancing multiple priorities.

This is a hybrid, on-site position based in Oakland, CA. Please note this position is a limited temporary role.

KEY RESPONSIBILITIES and REQUIRED QUALIFICATIONS

• Assist with routine office operations and departmental coordination.
• Manage and order office supplies as needed.
• Support UPS account usage and shipping coordination.
• Assist with event reimbursement Travel and Entertainment and submissions.
• Ability to manage multiple tasks and deadlines effectively.
• Experience providing administrative support in a professional office environment.
• Experience with Oracle, Concur, EMS, ServiceNow, and related administrative systems.

PREFERRED QUALIFICATIONS

• Strong organizational skills and attention to detail.
• Familiarity with UC policies
• Ensure compliance with applicable UC and departmental financial policies and procedures.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Knowledge of UC policies related to travel, entertainment, procurement, and reimbursements
• Experience processing purchase requisitions, reimbursements, and financial documentation

EDUCATION

Bachelor's degree in related area and / or equivalent experience / training

SALARY AND BENEFITS

Job Title: Blank Assist 3 CX

Payroll Title: BLANK AST 3

Job Code: 004722

Salary Grade: Step 7/Step 8

PayScale/Budgeted hourly range: $33.74/hour- $34.46 hour. Salary offers are determined based on final candidate qualifications and experience.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy for Employees, Students and Third Parties
• APM - 035: Affirmative Action and Nondiscrimination in Employment

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.

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