Temporary Administrative Assistant
Salary
$24.91 - $28.84 Hourly
Location
1275 Meadow Crest Drive, South Lake Tahoe, CA
Job Type
Temporary
Job Number
2026-17
Department
Operations
Opening Date
09/30/2026
Closing Date
10/21/2026 11:59 PM Pacific
- Description
- Benefits
- Questions
Job Summary
The District is seeking a Temporary Operations Administrative Assistant to provide administrative and project support to the Operations Division. This position will perform a variety of administrative, document preparation, data gathering, filing, and coordination activities in support of departmental operations, regulatory requirements, purchasing, capital projects, and other special assignments.
The ideal candidate will be organized, detail-oriented, comfortable working with a variety of documents and information, and able to communicate professionally with District staff, consultants, regulatory agencies, and partner organizations.
Essential Functions
Duties may include, but are not limited to:
- Assist with preparation and completion of Emergency Action Plans, including contacting outside agencies to verify contact information and documenting outreach.
- Prepare and submit documentation related to vehicle exemptions under applicable Clean Fleets regulations.
- Assist with preparation of Board agenda items and supporting documentation.
- Assist with preparation and organization of documents for public bidding and procurement activities.
- Gather and provide information in response to requests from engineering consultants working on District projects.
- Assist with gathering, organizing, and preparing information for regulatory reports and submittals.
- Prepare and format standardized forms and supporting documents for Standard Operating Procedures.
- Assist with preparation and processing of purchase orders and related purchasing documentation.
- Draft and prepare correspondence to regulatory agencies, partner agencies, contractors, consultants, and other organizations.
- Assist with applying for and documenting blanket encroachment permits.
- Organize, file, and maintain electronic records and documentation.
- Perform other administrative and project support duties as assigned.
Education & Experience Requirements
- Requires high school diploma or equivalent.
- Requires a valid, current drivers license, acceptable by the State of California, with a driving record which enables insurability
Proficiency Requirements
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Strong document preparation and formatting skills, including Board agendas and materials, reports, procedures, correspondence, and other official documents.
- Exceptional attention to detail and accuracy, particularly when working with regulatory submissions, procurement documents, contracts, projects, emergency plans, and Board materials.
- Strong organizational and administrative skills, including tracking outstanding requests, managing documentation, monitoring deadlines, and ensuring materials are complete and submitted timely.
- Excellent written and verbal communication skills, with the ability to communicate professionally by phone, email, and in person.
- Ability to communicate effectively with individuals at all levels of an organization.
- Exceptional customer service skills, with a professional, responsive, and helpful approach.
- Ability to exercise discretion and maintain confidentiality when handling sensitive organizational, contractual, regulatory, and Board-related information.
Temporary Assignment
01
Do you have secretarial or administrative support experience? Please explain:
02
How many years of experience do you have with advanced office support including business letter writing, composition, proof reading, spelling, grammar and vocabulary?
- Less than 1 year experience
- 1 to 2 years experience
- 2 to 4 years experience
- 4 or more years experience
03
Which best describes your skill level using Microsoft Word?
- I have no significant experience using Microsoft Word
- I have experience creating documents; saving; printing; editing; setting tabs and indents; using proofing tools to correct spelling and grammar
- I have all of the skills listed above PLUS creating and using templates; inserting text with a variety of business related computer programs; creating envelopes and labels; formatting with styles and creating and formatting tables.
04
Which best describes your skill level using Microsoft Outlook?
- I have no significant experience using Microsoft Outlook
- I use Microsoft Outlook for basic email only
- I use Microsoft Outlook weekly as part of my job
- I use Microsoft Outlook daily, utilizing extra skills to complete advanced tasks
Required Question
Employer South Tahoe Public Utility District
Address 1275 Meadow Crest Drive
South Lake Tahoe, California, 96150
Phone 530-543-6220
530-543-6222
Website http://www.stpud.us