Temporary Administrative Assistant

Temporary Administrative Assistant

We are seeking a detail-oriented and organized Temporary Administrative Assistant with basic accounting skills to support daily office operations. This role will assist with administrative tasks, accounts receivable, and collections to help ensure accurate financial tracking and timely payments.

Key Responsibilities

Administrative Support

• Provide general administrative support including data entry, filing, and document management
• Provide front-office support including answering phones, responding to emails, and assisting drivers, staff, and school district contacts
• Maintain organized records and ensure confidentiality of sensitive information
• Assist with scheduling, reporting, and other office tasks as needed

Accounting Support

• Assist with accounts receivable, including invoicing for school districts, charters, and special trips
• Post payments and maintain accurate financial records
• Support month-end reporting and documentation

Collections

• Follow up on outstanding invoices via phone and email in a professional manner
• Maintain detailed notes on collection efforts and payment status
• Work with customers to resolve billing issues and secure payment commitments
• Escalate delinquent accounts as appropriate

Qualifications

• High school diploma or equivalent required; associate degree in accounting or business preferred
• 1–3 years of administrative or accounting support experience preferred
• Basic understanding of accounting principles (accounts receivable, invoicing, payments)
• Strong attention to detail and organizational skills
• Effective communication and customer service skills
• Proficiency in Microsoft Office (Excel, Word, Outlook); accounting software experience a plus

Skills & Abilities

• Ability to manage multiple tasks and meet deadlines
• Strong problem-solving skills and attention to accuracy
• Professional and courteous communication style
• Ability to handle sensitive information with discretion

Work Environment

• Office-based setting
• May require extended screen time and sitting

This is a temporary position expected to last 6 months, with the possibility of extension based on business needs.