Temporary Bilingual HR Administrator

Position Overview

Key Responsibilities

HR Administration & Employee Records

• Maintain accurate and confidential employee personnel files.
• Update employee records and process employee status changes.
• Scan, upload, and digitize personnel documentation.
• Assist with weekly HR audits and employee record maintenance.
• Ensure compliance with company policies and HR procedures.

Onboarding & Employee Support

• Support new hire onboarding activities and required employment documentation.
• Assist with I-9 verification, direct deposit forms, tax paperwork, and other onboarding requirements.
• Respond to employee questions regarding company policies, procedures, and HR processes.
• Serve as a welcoming and helpful resource for employees throughout their employment lifecycle.

Benefits & HR Operations

• Assist employees with benefits-related questions and open enrollment activities.
• Provide support related to retirement plans and employee benefit programs.
• Assist with HR reporting and workforce data tracking.
• Help coordinate annual training compliance and employee communications.

HRIS & Administrative Support

• Update and maintain employee information within HR systems.
• Assist employees with account access issues, password resets, and authentication requests.
• Generate reports and track required employment information.
• Support the HR team with special projects and departmental initiatives.

Employee Relations & Engagement

• Help foster a positive employee experience.
• Assist with employee recognition programs, anniversaries, birthdays, and morale-building activities.
• Coordinate communication between employees, supervisors, and HR leadership.
• Support performance review administration and related documentation.

Qualifications

Required

• Bilingual in English and Spanish.
• Minimum 3 years of administrative experience.
• Previous HR administrative support experience.
• Experience with onboarding, employee records, and HR documentation.
• Strong data entry and organizational skills.
• Excellent interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office Suite.

Preferred

• Experience supporting employees in a manufacturing, distribution, warehouse, or industrial environment.
• Experience with HRIS systems.
• Benefits administration experience.
• Familiarity with compliance audits and HR reporting.
• Experience supporting employee relations initiatives.

Desired Soft Skills

• Friendly, outgoing, and approachable personality.
• Strong communication skills with the ability to build rapport quickly.
• Organized and detail-oriented.
• Able to prioritize multiple requests and deadlines.
• Team-oriented and willing to assist wherever needed.
• Professional, dependable, and service-focused.

Additional Information

• Fully onsite position.
• Initial training will occur during daytime business hours.
• Candidates must be comfortable supporting a high-volume employee population and responding to daily HR-related inquiries.