Temporary CSE Grant Business Services Coordinator

Posting Details

Posting Details

University Information

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Department CSE Dean's Office - 32300 External Link to Posting https://jobs.uncw.edu/postings/39656 Vacancy Number TSP5675PST Working Title Temporary CSE Grant Business Services Coordinator Job Title Office Support III Temp Position Type SHRA Temporary Job Category Administrative & Managerial FLSA for Position Nonexempt Brief Summary of Work for this Position

The position duties include, but are not limited to the following:

• Under the supervision and direction of the Grant Manager, ensures compliance with UNCW & Sponsor guidelines throughout the grant life cycle.
• Works closely with Sponsored Programs as liaison between the CSE Grant Manager and all grant stakeholders (Primary Investigator, Sponsored Programs Office (SPARC), other UNCW departments (Billing, Purchasing, Travel, HR) as well as administrative staff within the college for all day-to-day grant operations.
• Assists Primary Investigator (PI) with identifying funding opportunities and works with SPARC to initiate new proposals.
• Supports grant proposal development by providing standard language and templates, directing PI to internal UNCW resources and assists with standard budget preparation and obtaining supporting documentation. Identifies potential special circumstances or roadblocks for Grant Manager review.
• Attends New Award Meetings and submits budget revisions, NextGen tuition setups (scholarship committees & fund setups), pool positions, subaward purchase orders, and cost-share setup as directed by Grant Manager.
• Maintains Coordinator role in People Admin and inputs HR actions for Grant Manager review.
• Facilitates hiring actions as directed by Grant Manager (input FLAC/EPAF, request transcripts, I9 and background checks, assist department administrator with onboarding actions as needed).
• Prepares and submits FLAC, EPAF, Cost-Reallocations, Journal Entries, Hiring Actions, Pool Positions and SPARC-10 Course Buyout Forms for Grant Manager approval.
• Submits overburden FLAC for Grant Manager approval.
• Prepares SPARC-10 for Grant Manager approval.
• Works with CSE Business Services Coordinator for cost share transactions as directed by Grant Manager.
• Under the supervision and direction of Grant Manager, works with CSE Business team to administer approved cost-share. Submits fund setup forms for Cost-Share and updates tracking spreadsheet monthly for Grant Manager review. Works with CSE Business Team to address administrative cost-share actions (Journal Entries, Reallocations).
• Maintains Active Grants & Cost Share spreadsheets on a monthly basis for Grant Manager review.
• Coordinates grant closeout activities, including ending assignments for student and temporary employees, finalizing subaward invoices, ensuring encumbrances are liquidated, transferring ongoing expenses to appropriate funding sources, terminating cost share funds, and ensuring grant closure in Banner as directed by the Grant Manager.

Minimum Education and Experience Requirements

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience

• Microsoft Office Suite
• Experience working in higher education
• Experience working with grants
• Knowledge of Banner or similar ERP system, uShop, and Chrome River
• Effective oral and written communication skills
• Knowledge of UNCW or UNC System financial policies and practices

Required Certifications or Licensure

N/A

Primary Purpose of Organizational Unit College/School Information Work Hours 8:00AM - 5:00PM Work Days Monday - Friday Hours Per Week 29 hrs/week Type of Position Anticipated Hiring Range $20 / hour Special Instructions to Applicants

Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation.

Employees in temporary positions are not considered permanent state employees and do not earn leave.

Applications must be submitted through the online application system to be considered.

Job Posting Date 06/24/2026 Job Closing Date 07/12/2026 EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Number of Openings Single Incumbent

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you learn of this opportunity with UNCW? (2026)

• UNCW Website

• UNCW LinkedIn Page

• UNCW X Account (formerly Twitter)

• UNCW Employee Referral

• UNCW Instagram Account (UNCW_jobs)

• UNCW Job Alert

• Chronical of Higher Education

• Glassdoor

• Higher Ed Jobs

• Indeed

• Inside Higher Ed

• North Carolina Job Network

• Craigslist

• Career Events/Job Fairs

• Billboards/Marquee

• Other

• • If you selected "Other" to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.

(Open Ended Question)