Temporary Department Coordinator - Political Science

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Position Summary:

The Temporary Department Coordinator provides critical administrative, operational, and event support for the Department of Political Science. This role serves as the main point of contact for department faculty, students, and visiting guests, ensuring smooth daily academic and logistical operations.

Under the supervision of the Department Administrator, the Department Coordinator provides administrative and operational support to the Department of Political Science. This is a part-time position working 20 hrs/week.

Ideal Candidate Statement:

The ideal candidate has strong verbal and written communication skills, is proactive, and service-oriented.

Workplace Requirements:

This position is exclusively on-site, part-time at 20 hours a week. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $20.00/hour

• Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements:

• Associate's degree or higher
• 2+ years of experience working in an office environment

Skills:

• Functional knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
• Basic skills to organize data into a reportable format
• Strong verbal and written communication skills
• Attention to detail and possess organizational skills
• Ability to work under moderate supervision and complete tasks in a timely manner
• Customer service oriented

Preferences:

• Bachelor's degree
• Experience working in an institution of higher education
• Experience with Oracle Cloud
• Experience with cloud applications (Google Docs, Google Sheets, etc.)
• Experience with financial business systems for purchasing, processing expenses, etc.

Essential Functions:

• Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
• Interprets, implements, and ensures compliance with policies and procedures, and recommends alternative solutions
• Monitors and tracks expenses; processes financial transactions, expense reports, honoraria, and reimbursements
• Represents the department within the school
• Performs all other duties as assigned

Additional Functions:

• Provide event support by creating flyers, advertising events, setup/take-down, supplies, etc.
• Assist with scheduling duties such as guest speaker itineraries, reservations, transportation, etc.
• Handle purchasing for office inventory, catering orders, parking vouchers, etc.
• Maintain conference room scheduling
• Receive and distribute mail

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

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Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University's Human Resources Office via email at facstaffada@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.