Temporary-Facilities-Associate

Overview

We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: "Life's a Party, We're Makin' It Fun!" and "So Much Fun It's Scary!"

At Spencer's and Spirit, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.

One Team / One Goal

We are leaders and owners of our business success. Whether it's developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.

Responsibilities

The Temporary Facilities Associate supports the Facilities team by managing property data, utilities, trash services, and vendor coordination. This role processes Scopes of Work, opens accounts, creates work orders, and communicates with stores, vendors, and municipalities to support day‑to‑day facilities operations and special projects as assigned.

• Collect data via emails and accurately input data into the appropriate Excel files, as well as the Real Estate Database (CoStar Real Estate Manager)
• Follow up diligently on missing information pertaining to property contacts, meter, and trash information for each location
• Assist in problem-solving trash and utility requests as they are received and communicate the appropriate solutions to outside vendors and the stores via internal portals
• Open utility and trash accounts for stores, when needed
• Process Scopes of Work as they are received via email, which includes saving the necessary files to the correct file folders and creating work orders in Work Oasis for the appropriate facilities manager
• Send approved Scopes of Work to the general contractors and sign contractors with all supporting documentation, including photos
• Process and obtain business licenses by communicating with the appropriate municipalities and jurisdictions, and applying and paying for applications either online or by mail
• Assist the Spirit Facilities Department and other departments on projects as assigned

Qualifications

• HS Diploma or equivalent required, minimum of 1 year of experience
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Must be dependable, organized, a self-starter, detail-oriented, and assertive
• Excellent verbal and written communication skills
• Ability to work independently and within a team
• Facilities background a plus
• Professional phone etiquette
• Excellent organizational and follow-up skills
• Ability to manage multiple tasks in a fast-paced environment

The pay range reflects the potential rate for this role. Individual base pay is determined by various factors such as relevant experience and skills, and the scope and responsibilities of the position.