TEMPORARY HELP - LEGAL ASSOCIATE - CHILD SUPPORT - PA OFFICE

TEMPORARY HELP - LEGAL ASSOCIATE - CHILD SUPPORT - PA OFFICE

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Job Description

Job Title: Legal Associate

Department/Division: Prosecuting Attorney

Reports to: Varies by Division

Supervises: n/a

FLSA Classification: Non-Exempt

Pay Grade: 110

Employee Group: Courthouse

Revision Date: January 2026

Minimum Education: High school diploma or equivalent OR any combination of education and experience which would provide the knowledge, skills, and abilities to perform the job.

Minimum Experience: Three years of administrative, legal support experience OR any combination of education and experience which would provide the knowledge, skills, and abilities to perform the job.

Minimum Certifications: n/a

Other Requirements:

• Valid Washington State driver's license if driving a vehicle for County business.
• Notary Public License or ability to obtain within six months.

POSITION SUMMARY:

This position performs advanced general and legal administrative support work to assist the Prosecuting Attorney's Office by independently gathering and maintaining files and maintaining communication to other parties for efficient handling of cases; and provides courteous and efficient customer service to the public.

ESSENTIAL FUNCTIONS:

The following duties are essential for this position. However, they are not to be construed as exclusive or all-inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

ALL POSITIONS

• Provides customer service to internal and external customers; greets, receives and screens visitors and customers; receives calls on a multi-line phone system and routes calls to appropriate individual or takes messages when necessary.
• Addresses and resolves customer questions/concerns as able and refers complex inquiries, requests, or complaints to appropriate staff.
• Establishes, maintains and updates detailed files, records, dockets, and logs on computerized and manual recordkeeping systems; verifies data, then enters and edits reports or information; searches files and records for readily identifiable information as directed; monitors inactive files, updates records and destroys as authorized.
• Assists attorneys in drafting legal documents, pleadings, subpoenas and other legal correspondence.
• Opens and drafts documents associated with cases referred from local and state agencies to the Prosecutor's Office, such as criminal, child support, abatements, or code enforcement cases, as assigned.
• Responds to public records requests.
• Types and distributes legal documents, forms, briefs, correspondence, reports, memoranda, dispositions, statistics and schedules from hand written drafts or notes, verbal or standing instructions by using computers, calculators, photocopier, scanner, Microsoft Office, and other standard office equipment.
• Composes general correspondence and prepares regularly recurring reports; types and distributes standardizes forms; proofreads and edits documents.
• Attends courts as necessary to assist deputy and/or provide support to victims/witnesses.
• Provides liaison function between the department/program and defendants, clients, court, law enforcements agencies, community agencies, schools, and the general public, coordinating schedules, providing and obtaining information, and assisting them in completing necessary reports.
• Schedules and maintains calendar for hearings, trials, interviews, blood draws, testing, meetings, and appointments.
• Enters, scans, indexes, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic filing, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Office and County policies.
• Organizes and maintains resource information in a variety of formats.
• Assists other department personnel during peak period of work or for absences.
• May instruct or train department staff.
• Other duties as assigned.

CHILD SUPPORT DIVISION

• Follows procedures for Child Support issues, including additional research and filings, conducting interviews and genetic testing, follow-up filings and communications as assigned.
• Understands and follows the Washington State Child Support Schedule and Economic Table in drafting child support orders and judgments.
• Maintains confidentiality safeguards and follows IRS and HIPAA requirements in Child Support matters.
• Provides a liaison function between the Prosecutor's Office, the Washington State Division of Child Support, and other persons and entities, coordinating schedules, providing and obtaining information, and assisting them in completing reports.
• Follows procedures for issues regarding parentage, including additional research and filings, interviews, genetic testing and blood draws, financial calculations, follow up filings and communications as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

ALL POSITIONS

Knowledge of:

• Court procedures, legal processes, and the criminal justice system.
• Legal terminology, forms, and documents.
• Administrative policies and procedures of the County.
• The County's and Office's operating requirements, policies, procedures, and practices; and local, state, and federal regulations related to department programs and operations.
• Current office practices and procedures.
• Operation of standard office equipment and software consistent with this position.

Skill in:

• Organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.

Ability to:

• Interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
• Prepare Court documents in a timely and accurate manner.
• Prepare and maintain accurate and concise records and reports.
• Apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• Communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Maintain professionalism at all times.
• Maintain effective working relationships with individuals within and outside the organization.
• Maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of the Public Records Act and other applicable State and Federal statutes and regulations.
• Work the allocated hours of the position.

CHILD SUPPORT DIVISION

Knowledge of:

• The Washington State Child Support Schedule and Economic Table.

Ability to:

• Obtain, read, and understand tax documents, pay statements, employment security data, and other financial documents/data in order to understand a person's financial situation.

PHYSICAL AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This work requires the occasional exertion of up to 35 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work has no exposure to adverse environmental conditions.
• Work is generally in a moderately noisy office setting (e.g. business office, light traffic).

Salary:

$27.13 - $35.20 / hour

Position : 117991175

Code : 19-4

Type : INTERNAL & EXTERNAL

Location : PA - CRIMINAL DPA

Group : NON BARGAI

Job Class : NON BARG NON-EXEMPT TEMP

Posting Start : 07/09/2026

Posting End : 07/18/2026

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