Temporary Invoice Processor (Fiscal Accounts Clerk II)

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population â students, teachers, principals, and other educators throughout Maryland.

This is a six month temporary position that serves at the pleasure of the the Appointing Authority.

GRADE

ASTD10

LOCATION OF POSITION

Nancy S. Grasmick Education Building

200 W. Baltimore Street Baltimore, MD 21201Â

Hybrid schedule available (up to 3 telework days permitted each week)

Main Purpose of Job

To verify and process invoices utilizing the Advance Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting and Reporting System (RSTARS) on behalf of MSDE Headquarters and its clients from either the Division of Rehabilitation Services (DORS) or Child Care Administration. Position Duties Include: Verifies Headquarters invoices to purchase order information. Reconciles invoices and vouchers posted against purchase orders. Processes invoice to voucher in ADPICS. Compiles weekly listing of posted invoices and reasons for invoices that are processed as late. Answers internal and external, written or verbal, inquiries regarding payment status of invoices or documentation needs of the Comptroller''s office. Verifies batches of Child Care Administration Tracking System(CCATS) payments daily by checking data contained on the âCCATSMSDE Payment Interface Reportâ versus interfaced transactions from CCATS to RSTARS. Batches are completed within 20 minutes of receipt (per batch). Discrepancies are reported back to appropriate staff or correction. Completes follow up on invoices that are unable to be posted within two business days due to unfinished requisitions or purchase orders or incomplete invoice documents. Completes follow up on MSDE vouchers that are not approved within specified deadlines and follow up on error/vendor corrections to DORS batches that are unprocessed after two business days.

POSITION DUTIES

To verify and process invoices utilizing the Advance Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting and Reporting System (R*STARS) on behalf of MSDE Headquarters and its clients from either the Division of Rehabilitation Services (DORS) or Child Care Administration.

Position Duties Include:

• Verifies Headquarters invoices to purchase order information.
• Reconciles invoices and vouchers posted against purchase orders.
• Processes invoice to voucher in ADPICS.
• Compiles weekly listing of posted invoices and reasons for invoices that are processed as late.
• Answers internal and external, written or verbal, inquiries regarding payment status of invoices or documentation needs of the Comptroller''s office.Â
• Verifies batches of Child Care Administration Tracking System(CCATS) payments daily by checking data contained on the âCCATSMSDE Payment Interface Reportâ versus interfaced transactions from CCATS to R*STARS. Batches are completed within 20 minutes of receipt (per batch). Discrepancies are reported back to appropriate staff or correction.Â
• Completes follow up on invoices that are unable to be posted within two business days due to unfinished requisitions or purchase orders or incomplete invoice documents.
• Completes follow up on MSDE vouchers that are not approved within specified deadlines and follow up on error/vendor corrections to DORS batches that are unprocessed after two business days.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• FMIS Experience
• Accounts Payable Experience
• Data Entry Experience

Selection Plan

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

BENEFITS

Leave may be granted to a temporary employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the Human Resources address listed above.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the Stateâs diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.