Temporary LMS Administrator

Job Description | Temporary LMS Administrator

Title | Temporary LMS Administrator

Location | Hybrid (within 50 miles of Totowa, NJ)

Department | Corporate Quality Assurance

Reports To | Kristine Alley, Manager, Training & LMS

Overview

The LMS Administrator supports SOFIE’s learning and training infrastructure by maintaining and optimizing Absorb, SOFIE’s Learning Management System (LMS). This role is responsible for ensuring data accuracy, system integrity, and efficient and compliant training record maintenance, enabling leadership to focus on strategic and managerial initiatives.

Essential Duties and Responsibilities

·         Review, update and maintain employee training records, profiles and personnel information to ensure accuracy, completeness and alignment with source documentation and current organizational structure.

·         Identify, investigate and resolve duplicate, inactive, incomplete, outdated, or inconsistent records while maintain integrity of historical training records and employee data

·         Support the migration and organization of paper-based and legacy training materials and records into electronic systems while ensuring records remain accessible and audit ready.

·         Conduct routine audits and reviews of training courses, curricula, assessments, learning materials, and supporting documentation to ensure accuracy, relevance, effectiveness and compliance with organizational requirements, including removing or archiving outdated training content.

·         Maintain and organize course components, assessment materials, prerequisite, curricula timelines, effectiveness dates, and metadata while standardizing naming conventions and consolidating duplicate or redundant content.   

·         Review, update and maintain training assignments, job roles, reporting structure, user roles, approval workflows, and organizational assignments, while establishing and improving process related to enrollment and training status reporting to support operational efficiency, process consistency and alignment with current business needs and responsibilities.

·         Monitor, track and verify training completion, supporting documents, and training requirements while identifying and resolving missing and outdated, or obsoleted content.

·         Validate reporting structures, user roles, and approval workflows

·         Maintain centralized inventory of training materials, curricula, and requirements and provide support for document organization, records administration and system related process improvements.

·         Leverage system tools and functionality to identify opportunities for process improvements, enhance organizational structures and support automation where possible. Ensure accurate and consistent training metrics and status reporting to support quality and compliance team, management, and team operations in monitoring compliance, progress and operation performance.

·         Perform administrative, data management, and document control activities as assigned while supporting stakeholders through accurate reporting, progress updates, and cross-functional collaboration.

·         Other responsibilities as required.

Qualifications

·         Associate or bachelor’s degree in education, Life Science, business administration, information systems, or related field preferred.

·         1-2 years’ experience administering a learning management system (Absorb preferred), training system, electronic record system or related administrative/support system preferred.

·         Knowledge of USP, FDA, and CGMP and training compliance requirements within regulated industries preferred.

·         Experience in pharmaceutical, biotech, or regulated industries preferred.

·         Experience with data cleanup, migration, and system organization.

·         Ability to solve problems and handle issues required.

·         Proficiency in MS Office applications and related business and communications tools required.

·         High proficiency in PowerPoint required.

·         SCORM and API experience preferred.

·         Strong interpersonal communication skills.

·         Critical thinker with innovative problem-solving skills.

·         Strong organizational and time management skills.

·         Strategic and creative mindset.

·         Meticulous attention to detail and data accuracy.

·         Ability to manage multiple priorities and work independently.