Ultimate Staffing is seeking an experienced Medical Office Assistant to support the closure of a medical practice in Laguna Hills, CA. This is a temporary assignment, ideal for someone with a strong background in healthcare administration who can bring professionalism, organization, and empathy for a seamless transition process.

• Employment Type: Temporary (1-3 months)
• Pay Rate: $25-$27/hour (DOE)
• Schedule: Monday-Friday, 8:00 AM - 5:00 PM
• Location: Laguna Hills, CA (Onsite)

Key Responsibilities

• Support administrative operations related to medical practice closure activities
• Assist with patient notifications, including phone calls and written communication
• Coordinate and facilitate medical records transitions and requests
• Ensure accurate documentation and compliance with HIPAA and regulatory requirements
• Manage patient inquiries and provide clear, professional guidance during the transition
• Handle sensitive conversations with empathy and professionalism
• Maintain organized records, files, and tracking systems
• Assist with general administrative tasks to support operational wrap-up
• Collaborate with internal teams to ensure timelines and requirements are met

Qualifications

• Prior experience in a medical office or healthcare administrative setting required
• Strong knowledge of medical terminology, patient processes, and records handling
• Experience with patient communication and coordination
• High level of empathy and professionalism, especially in sensitive or difficult conversations
• Strong organizational skills and attention to detail
• Reliable attendance and ability to commit to the duration of the assignment