Textbooks Administrative Assistant Manager

Goals of Associated Students UCLA:
Products - To provide essential and convenient items that are easily accessible, of high quality, and low cost, including, but not limited to, academic support, food, trademark merchandise, and convenience products. In addition, to continue evaluating the utility and convenience of all products to make improvements that will best serve the UCLA community.

Facilities - To provide a welcoming environment that contains as much space as possible for the optimal functioning of general academic support, student governments, student organizations, and social gatherings. To have state-of-the-art venues for programming and efficient, aesthetic, and multi-functional commercial outlets.

Programs - To provide and support a diversified array of programming by prioritizing student-run, student-initiated, student-centered programming that reflects the needs of the campus community in order to enhance educational, cultural, and developmental social interaction.

Services - To provide an outstanding level of support to student government, student groups, and student programs through the state-of-the-art office and community spaces, and by providing adequate financial resources and personnel to ensure an active and vibrant campus life.

Under direction of the Textbook Assistant Manager, manages administrative activities that support department operations including:  processing and input of textbook requisitions, used book sourcing and purchase orders; maintenance of related paperwork and records.  Coordinates with publishers in tracing purchase orders and resolving order related invoicing and receiving issues.  Develops and monitors department systems and procedures.  Ensures timeliness and accuracy of all activities through regular audits.  Actively aides the Assistant Manager in the acquisition and processing of Inclusive Access (digital) adoptions including direct outreach and coordination with faculty, campus departments and publishers. Hires, schedules, trains, evaluates and counsels staff in all activities.  Hours include some evenings/weekends, and overtime during peak periods.

 

Requires 4+ years related administrative experience that includes supervision, preferably in a college book store environment.  Experience must demonstrate:  effective handling of multiple priorities and timelines; effective interface with diverse individuals/groups; attention to detail and accuracy in performing work.  Clerical skills requirements are:  corrected keyboard skills of 50+ WPM; PC word processing/spreadsheet and retail book systems proficiency.  2 years of college coursework required, or the equivalent combination of education and experience.

 

Directly and indirectly supervises part-time/student staff.

 

Frequent walking, sitting, standing, bending, stooping, reaching; occasional lifting up to 50 lbs.

 

Fingerprinting Background Verification required.