The Women's Committee Library and Archives Fellow

• Assist the Library in assessing its Artist Files by conducting an initial collection review and survey in accordance with established local collection development policies and workflows.
• Conduct research on current and historical best practices for organizing Artist Files, including leading outreach to peer institutions on local workflows and description standards.
• Learn to develop a project plan and criteria for weeding, migrating, and/or separating ephemera and related materials stored in the Artist Files, with an emphasis on improving access for local Philadelphia artists, women artists, and artists from historically underrepresented groups.
• Learn foundational processing techniques for two (2) unprocessed archival collections documenting women in art.
• Draft documentation, including an inventory of the materials and descriptive metadata, such as Scope and Content.
• Learn to use archival documentation systems by performing bulk import and entering related descriptive metadata.
• Plan, coordinate, and lead a comprehensive tour of the Library and Archives’ holdings and services for the members of The Women’s Committee.
• Present the work and accomplishments to the members of The Women’s Committee and at a professional organization conference, such as the Art Libraries Society of North America (ARLIS/NA), Mid-Atlantic Regional Archives Conference (MARAC), or the Society of American Archivists (SAA), at the end of the term.

• Enrolled full or part-time through at least Spring 2027 or recently graduated from a graduate program in Library and Information Science, Archives, or related fields.
• Familiar with or experience in metadata work and processing, including describing and arranging archival collections and adhering to collection development policies.
• Familiar with current archival and bibliographic metadata standards and authorities, including: DACS, ISAD(G), MARC21, RDA, AAT, ULAN, and Library of Congress authorities and classification, with an interest in advancing understanding and practical application of emerging metadata standards and technologies.
• Knowledge of current metadata and archival practices, tools, and challenges.
• Knowledge or experience using a collection management system for archival materials.
• Strong attention to detail, analytical, and problem-solving skills, with experience in repetitive data entry-related work. Ability to organize workload and be comfortable working both independently and collaboratively.
• Open-minded, curious, proactive, and creative thinker, particularly when applying theoretical knowledge to action and developing workarounds for projects without clear solutions.
• Understand professionalism and basic office work culture, such as email and in-person communications.

• The salary for this position is $46,561.
• This position is Full-Time, Exempt, and 35 hours per week.
• This position is part of the AFSCME Local 397 bargaining unit.
• This position reports to Martha Hamilton Morris Archivist
• This is a 1-year term position, ending October 2027
• Physical requirements:
  • Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
  • Able to lift objects, such as archival boxes, weighing up to 40lbs.
  • Comfortable working in an open floor plan workspace
• Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

• Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
• Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
• Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
• Maintains confidentiality.
• Adheres to all museum protocols, procedures, rules, and policies.

• Free general admission to the museum for you and your immediate family
• Discounted guest tickets for admission
• Discounts on gift memberships
• Special staff tours and presentations from our curatorial and conservation teams
• Discounts at the museum restaurant, museum cafés, and museum retail and online stores

• Medical, dental, and vision benefits
• Fully paid short-term disability insurance, long-term disability insurance, and life insurance
• Health savings or flexible spending account program
• Retirement savings program with museum match
• Paid vacation, personal days, sick days, and holidays

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