Timekeeping / Data Entry Coordinator

Overview

Responsibilities

• Timekeeping & Payroll Support 

  • Input employee work hours, overtime, paid time off (PTO), and other applicable pay codes into the ABM ePay timekeeping system. 

  • Review employee time records for accuracy, completeness, and compliance with company policies and established procedures. 

  • Investigate and resolve missing punches, incorrect hours, and other timekeeping discrepancies. 

  • Communicate with supervisors, managers, and employees to obtain missing, corrected, or required timekeeping information. 

  • Ensure all timecards are completed, reviewed, and approved prior to established payroll processing deadlines. 

  • Maintain accurate employee timekeeping records and supporting documentation. 

  • Process time adjustments and corrections as needed. 

  • Monitor attendance records and identify unusual trends, inconsistencies, or potential issues for management review. 

  • Support payroll staff and site management during payroll processing cycles. 

  • Generate, review, and maintain timekeeping reports for management as required. 

  • Ensure timekeeping practices comply with applicable federal, state, and local labor laws, as well as company policies and procedures. 

  Employee Onboarding & Administrative Support 

  • Coordinate and support the employee onboarding process, ensuring all required documentation and information is accurately completed and submitted within established timelines. 

  • Assist employees with completion of required onboarding documentation, including direct deposit information, Form I-9 documentation, and other applicable employment requirements. 

  • Verify onboarding documentation for completeness and follow up with employees and management regarding missing or incomplete information. 

  • Assist with adding and onboarding employees into applicable timekeeping and administrative systems. 

  • Coordinate client/vendor badge and site access requirements for onsite employees, including preparing and submitting required paperwork and ensuring all necessary employee information is accurately entered. 

  • Track badge and access requests and follow up as necessary to support timely employee site access. 

  • Maintain company SharePoint live trackers, ensuring required information is accurate, current, and completed by established due dates. 

  • Maintain organized and accurate employee, payroll, onboarding, and operational records in accordance with company requirements. 

  • Provide general administrative support to the Site Director, Operations Manager, and other members of the onsite leadership team as needed. 

  • Maintain confidentiality of employee payroll, personnel, and other sensitive business information. 

  • Perform additional duties, responsibilities, and special projects as assigned to support operational requirements and changing business needs. 

Qualifications

• • High school diploma or GED required; Associate's degree preferred. 

  • 1–3 years of experience in payroll, timekeeping, data entry, human resources administration, or administrative support preferred. 

  • Experience using electronic timekeeping systems; ABM ePay experience preferred. 

  • Strong data entry skills with excellent accuracy and attention to detail. 

  • Proficiency in Microsoft Office applications, particularly Excel and Outlook. 

  • Experience with Microsoft SharePoint or similar tracking/document management platforms preferred. 

  • Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines. 

  • Strong verbal and written communication skills. 

  • Ability to handle confidential and sensitive employee information with discretion. 

  • Ability to work effectively in a fast-paced environment while meeting strict payroll and administrative deadlines. 

  • Ability to communicate professionally and effectively with employees, management, clients, and other stakeholders. 

   

  Preferred Skills 

  • Knowledge of payroll processes and applicable wage and hour regulations. 

  • Experience supporting employee onboarding and employment documentation. 

  • Experience coordinating employee badging, access credentials, or client/vendor access requirements. 

  • Experience working with large employee populations. 

  • Strong analytical, organizational, and problem-solving abilities. 

  • Strong follow-up skills and the ability to identify and resolve incomplete or outstanding administrative requirements. 

  • Customer service mindset with the ability to work collaboratively across departments and with client representatives. 

   

  Physical Requirements 

  • Prolonged periods of sitting and working on a computer. 

  • Ability to occasionally lift up to 15 pounds. 

  • Ability to perform routine administrative and office-related duties as required. 

   

  Core Competencies 

  • Accuracy and attention to detail 

  • Accountability and dependability 

  • Time management 

  • Organization and prioritization 

  • Confidentiality and discretion 

  • Customer service 

  • Team collaboration 

  • Problem solving 

  • Effective written and verbal communication 

  • Follow-through and deadline management 

  • Adaptability and flexibility 

   

  Success Measures 

  • Accurate and timely entry of employee hours into ABM ePay. 

  • Payroll deadlines are consistently met with minimal errors or corrections. 

  • Timekeeping discrepancies are identified and resolved promptly. 

  • Employee and supervisor timekeeping questions and issues are addressed in a timely and professional manner. 

  • Employee onboarding documentation is completed accurately and within required timelines. 

  • Client/vendor badge and access documentation is submitted accurately and tracked through completion. 

  • SharePoint live trackers and other required administrative records remain accurate, current, and completed by established deadlines. 

  • Employee records and confidential information are maintained appropriately. 

  • Administrative responsibilities and assigned projects are completed accurately and on time. 

  • Consistent compliance with company policies, client requirements, and applicable labor regulations.