Title I Budget Coord/Adm Asst

Caddo Parish Schools Job Description

Job Title: Title I Budget Coordinator/Administrative Assistant

Job Code: 384

Grade: G

DOT Code: 169.167-010

Prepared By: Reginald Dodd

Prepared Date: August 5, 2020

Approved By: Leisa G. Woolfolk

Approved Date: May 17, 2022

SUMMARY

Perform Title I budget coordination and review. Performs Title I department administrative duties as instructed by the Executive Director of Federal Programs as it relates to Title I activities and other duties as assigned by Executive Director of Federal Programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include but are not limited to the following.

• Assist the Budgetary Supervisor with all Title I school & district budgets, and nonpublic school's budgets in the e Grant Management System.
• Prepare, maintain and monitors budget for Title I administrative office.
• Analyze records to provide budget and carryover projections.
• Prepare reports for meetings when needed.
• Assist with loading budgets into local and state systems.
• Assist in verifying account numbers have been set up for each school and district Title I accounts.
• Assist in reviewing budgets to ensure items budgeted are allowable and budgeted in the correct category.
• Attends and assists with Title I meetings and training events related to Title I activities.
• Attend district, state and national conferences and workshops to gain knowledge of state and federal guidelines.
• Assist principals with budget preparation and compliance.
• Ensure that schools are spending funds in a timely manner.
• Assist with figuring budget allocations, set asides calculations, and per pupil ratio calculations.
• Compile reports for Title I for administrators and supervisors.
• Code invoices.
• Perform office/administrative duties as instructed.
• Provide technical support to schools as needed.
• Provide information for auditors (local, state and federal) and answers questions, as needed.
• Prepare budget templates for the Title I Department and Title I schools
• Assist with verifying all school staff members are paid from appropriate funding sources.
• Ensure that schools are in compliance with annual staffing verification.

QUALIFICATIONS

To be perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Capability equivalent to that normally achieved through at least four to six years of progressive professional experience. Five years of job-related experience and bachelor's degree preferred. Must have a working knowledge of guidelines for federally funded programs.

SKILLS RELATED

• Knowledge of modern office equipment and procedures
• Good interpersonal/human relations skills
• Verbal and written communications skills
• Time management skills
• Ability to learn and apply institutional policies and procedures
• Ability to type and operate personal computer and Microsoft Office software
• Ability to make basic numerical calculations
• Ability to maintain confidentiality
• Ability to maintain records and files
• Ability to develop templates for program use

LANGUAGE SKILLS

Ability to read, analyze, and interpret common reports. Ability to respond to common inquiries regarding budgets, accounts, and expenses. Ability to effectively present information whenever asked.

REASONING ABILITY

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear.

PERSONAL CHARACTERISTICS

• Ability to plan and organize
• Ability to work tactfully and harmoniously with staff, schools and community
• Physical stamina and emotional stability to work effectively under pressure and to keep all aspects of the job under control
• Ability and initiative to plan, organize and carry out assignments under minimum supervision
• Neat, well-groomed appearance

WORK ENVIRONMENT

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PROFESSIONAL CONDUCT

Employee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to CPPS, federal and/or state policy; unlawful activities, or any other conduct which is seriously prejudicial to the school system or program.

CHAIN OF SUPERVISION

Reports to the Executive Director of Federal Programs/Title I Budgetary Supervisor

TERMS OF EMPLOYMENT

260 days