JOB SUMMARY
The Title III Budget Analyst provides day-to-day budget and fiscal support for Harris-Stowe State University's Title III program, ensuring that grant funds are budgeted, expended, documented, and reported in compliance with 2 C.F.R. Part 200 (Uniform Guidance), the Education Department General Administrative Regulations (EDGAR), and U.S. Department of Education requirements. The position works closely with the Executive Director of Title III & Fiscal Compliance Officer, the Accounting Office, and activity directors to monitor expenditures, reconcile budgets, and maintain audit-ready documentation.
This position is 100% grant-funded through the end of the current grant cycle on September 30, 2027. The position is anticipated to continue into the next five-year grant cycle, which will run from October 1, 2027, through September 30, 2032, contingent upon continued grant funding.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Day-to-day oversight of grants and contracts administration
- Works directly with the Accounting Office (Grant Accountant)
- Assists in obtaining and interpreting program guidelines
- Supports the budget administration process and participates in the development of the annual budget
- Reviews and verifies budget submissions from funded activities to ensure completeness, accuracy, authorization, and updates using the system in an accurate and timely manner.
- Assists in completing federal reporting and budget allocation for activities and programs under Title III.
- Assists with the resolution of Title III award activity problems
- Implements compliance policies and procedures for grant and contract proposals and awards for Title III
- Ensures expenditures comply with established procedures, regulations, and organizational objectives with appropriate documentation to provide a complete audit trail.
- Reviews proposed expenditures for allowability, allocability, and reasonableness under 2 C.F.R. Part 200 (Uniform Guidance), EDGAR (34 C.F.R. Parts 75 and 77), and Title III program regulations prior to approval.
- Identifies, analyzes, and monitors Title III payroll expenditures to ensure payroll is posted & payments are being drawn down.
- Maintains time-and-effort documentation for Title III-funded personnel in accordance with 2 C.F.R. § 200.430(i), and follows up on missing or inconsistent certifications.
- Reviews transfer budgets between accounts to meet fiscal needs to cover shortfalls or budget management.
- Prepares grant documents and correspondence to present information relevant to grant activities.
- Reports, tracks, and analyzes assigned payroll and all program expenditures to record charges and submit budget analysis reporting monthly.
- Conducts budgetary and financial information analyses by applying budgetary methods and techniques, statistical methods, and formulas; compares and contrasts current historical budget and program data using the system and other computerized software.
- Reviews historical expenditure data and recommends appropriate matching expenditures.
- Prepares budget and expenditure data in support of the Title III Annual Performance Report (APR) and other U.S. Department of Education reporting requirements.
- Supports audit readiness, including preparation of documentation for the annual Single Audit under 2 C.F.R. Part 200, Subpart F, and for Department of Education program monitoring or site visits.
- Monitors changes to federal grant regulations, including the 2024 revisions to the Uniform Guidance, and recommends updates to internal Title III budget procedures.
KNOWLEDGE SKILLS & ABILITIES
- Strong interpersonal skills
- Working knowledge of Microsoft Office, specifically Excel and Word, for grant and report writing
- Database management and analysis
- Ability to work independently and prioritize multiple tasks with attention to detail
- General knowledge of generally accepted accounting principles (GAAP)
- Ability to effectively communicate; general understanding of federal grant regulations, guidelines, and practices, including 2 C.F.R. Part 200 (Uniform Guidance) and EDGAR
- Ability to independently execute responsibilities
- Ability to interface professionally with a variety of internal and external stakeholders, including faculty, staff, students, administrators, alumni, federal and state agencies, foundations, and corporate partners
MINIMUM EDUCATION & EXPERIENCE REQUIREMENTS
- Bachelor's Degree required
- Minimum of three years of experience in grant administration or a related field; or a combination of training and experience
PREFERRED QUALIFICATIONS
- Bachelor's degree in accounting, finance, business administration, or a related field
- Experience with U.S. Department of Education discretionary grants, particularly Title III
- Experience with time-and-effort reporting and federal grant budget reconciliation
- Experience supporting a Single Audit or federal program review
PHYSICAL REQUIREMENTS
Work is performed primarily in a standard office environment and requires extended periods of sitting and computer use. Occasional lifting of
files or office materials may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions of the position.
EOE Statement
Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.