Trade And Regulatory Coordinator - Intl

Objective / Purpose:The primary purpose of this role is to ensure all aspects of our Documentation Management Systems are compliant, accurate and efficient.

Areas of Responsibility / Tasks:Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.

Act as the main liaison between Sales Representatives/Customer Services Representatives and Suppliers to handle regulatory related documentation inquiries submitted by CustomersCollecting Certificate of Analysis(COA) and Certificate of Origin(COO)/Free trade agreements (FTAs) from vendors via electronic file and filing these documents for reference and distributionCreation of unique documentation based on information as provided by the vendorsManage all regulatory requests, receiving, qualifying, and fulfilling customer requests for certifications and other documents in a timely mannerMaintain the vendor regulatory contact listCreate documentation as requested while ensuring that the appropriate back up is recorded to ensure legal and regulatory compliancePartners with tech team for any additional requests or dataProvide statements as confirmed by the manufacturers for unique absence of substance requestsRecord all regulatory requests in a log that can be easily referenced, organizing and archiving FTA and COA documentation to ensure we have an efficient retrieval systemAnalyzing documentation requests to ensure that we should be providing the requested documentsEscalate complicated or high-risk regulatory document requests to the Supervisor or Manager as neededRequesting and analyzing vendor backup documentation as deemed necessary in order to fulfill documentation requestsAnalyzing reports to be proactive on requesting missing documentationVerifying that backup documentation is received as required for various requestsTrack data in spreadsheets and produce quarterly analysis or as often as requested by the Supervisor/ManagerResponsible for gathering, uploading, and maintaining product related information and documents to Ravago's proprietary data management system.Back up to Product Coordinator's buying duties during PTO and overflow.Play a key role in supporting the continued development of Ravago's proprietary data management system and online portalPresent opportunities for improvement of current processesAll other duties assigned by Supervisor or Manager

Minimum Qualifications / Education / Certifications:

Bachelor Degree is preferred (a focus in Business or Supply Chain preferred).4 years of business related experience preferredMust possess excellent interpersonal and problem solving skills.Excellent written and verbal communication.Detail oriented and ability to prioritize.Knowledge of commercial operationsGood analytical and problem solving skillsInnate sense of urgency that provides proactive and consistent workProficient in Microsoft Excel, Word, Adobe file creation & management.Maintains professional presentation, attitude, and behavior toward others

Acknowledgement:This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill and ability commensurate with their job title and level within the organization.