Trainer

Join Our Team in Boston, MA!

Are you a highly efficient, poised, and service-oriented professional? Boston University's Office of the President is looking for a dedicated individual to support the operations of Sloane House, the University President's residence, and assist with presidential events and hospitality. This is a unique opportunity to work in a prestigious and dynamic environment, ensuring exceptional guest experiences for visiting dignitaries, trustees, donors, faculty, students, and other distinguished guests.

Primary Responsibilities

• Coordinate logistics for presidential and University-hosted events, meetings, dinners, and receptions.
• Lead communications with invitees, guests of honor, performers, and speakers.
• Serve as an onsite event support lead, ensuring seamless guest experience and service execution.
• Manage setup, breakdown, and event-day operations.
• Support visiting guests and VIPs with hospitality arrangements, including hotel bookings and transportation.
• Collaborate with the Administrative Coordinator to prepare briefing materials and support logistical coordination.
• Maintain professionalism and discretion in a confidential executive environment.

Requirements

• Bachelor's degree preferred or equivalent professional experience.
• Experience in hospitality management, executive support, event management, or related fields.
• Exceptional organizational and communication skills.
• Strong customer service orientation and attention to detail.
• Ability to multitask and adapt within a fast-paced environment.
• Ability to work independently and collaborate with a broad range of stakeholders.
• Flexibility to support events outside typical business hours.
• Proficiency with Microsoft Office and event coordination tools.

Preferences

• Calm under pressure with a proactive, solution-oriented mindset.
• Ability to represent the President and University at the highest level of professionalism.
• Strong hospitality instincts and commitment to service excellence.
• Comfortable supporting high-profile guests and executive-level operations.
• Team-oriented with a willingness to assist wherever needed.

This is a temporary position based in Boston, MA, with an anticipated schedule of 9:00 AM–5:00 PM, Monday through Friday, plus 1–2 evenings and occasional weekends per week based on event activity.

Ready to make a difference? Apply now to join our team and help us deliver exceptional experiences!

Subject Line: Presidential Event Specialist Opportunity

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy - Abacus.